Account Clerk III - West Chester, PA

JOB · The Account Clerk III performs accounting functions requiring in-depth knowledge of the county's financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that c ...

Job description

JOB

The Account Clerk III performs accounting functions requiring in-depth knowledge of the county's financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that county programs may be effectively and efficiently provided.

EXAMPLE OF DUTIES

Duties, tasks and accountabilities will vary by department and may include the following: Obtain financial data for use in maintaining accounting records.Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.Verify and post details of transactions (such as funds received and disbursed).Prepare monthly production and billing reports.Audit invoices against purchase orders and research discrepancies.Produce, maintain, distribute and reconcile reports and records.Enter data into the PeopleSoft financial system according to company procedures.Assist in preparing financial statements. Reconcile bank statements.Provide clerical support (typing, filing, copying, etc.).Provide receptionist duties (e.g., answer phone and direct inquiries).Serve as liaison to other departments.Perform other duties, tasks and special projects, as required.Clerk of Courts Department: Process transactions in multiple bank accountsRun daily financial & bail reports in CPCMS for statistical purposes.Provide back-up for secondary Accounting Clerk.Knowledge of CPCMS data base preferred but not essentialTraining support staff . Effectively communicate with clients via phone and in-person interactions, demonstrating exceptional verbal and listening skills in challenging situations.Interface with attorneys, judges, officers of the court, and the public with professionalism..Prepare and participate in county and state audits; work well with County Controller's officeProcess refunds and payments Daily Office Duties Process bail returns Answer phone calls and bail, fine/costs inquiriesWindow transactions Process Summary Appeal and Pre-Trial filings Accept and process payments for fines, costs and restitutionRequires authorized to print checks Send paperwork for payment plansPrepare deposit from prior day cashier sessions ofEpay bailSend bail related notifications Billing Summary Appeal cases with escrowComplete month-end processing Reconcile bank accounts Process Dept of Revenue checksPrepare Bail Pieces Respond to audit requestsProcess Escheat NSF checks Reconcile unreimbursed escrow report for 3 accounts Collections Track bail forfeituresMaintain Approved Bondsman ListAnd other tasks as needed

SUPPLEMENTAL INFORMATION

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.Computer Skills: To perform this job successfully, an individual should have: Intermediate Word skillsIntermediate Excel skillsIntermediate Access skillsBasic PowerPoint skillsPeopleSoft Financial skills or the ability to learn PeopleSoftBasic OutLook skills (Email and Calendar)Basic Internet skills (research purposes)Basic knowledge and skill with various accounting software Physical Demands: While performing the duties of this position, the employee is frequently required to walk, sit, work with office machinery and talk or hear. Occasionally, the employee will need to stand and climb stairs. On rare occasions, the employee will need to bend, twist or rotate at the waist; reach or work with arms above shoulders; kneel, stoop, crouch or squat; push, lift or carry items; work with an uncommon level of noise; and taste or smell. The special vision requirements for this position are: Close vision (clear vision at 20 inches or less)Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) Work Environment: The noise level in the work environment is usually quiet to moderate. Other: Required to work with money and checks (receiving and disbursing).This position requires professionalism.Confidentiality is crucial to this position.