Jobs
>
Administrative Assistant
>
Austin

    Administrative Assistant - Austin, United States - Cousins Employees LLC

    Cousins Employees LLC
    Cousins Employees LLC Austin, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Cousins Properties is a fully integrated, self-administered, and self-managed real estate investment trust (REIT). The Company, based in Atlanta, GA, and acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit

    Job Summary:

    The Administrative Assistant is a front line position who assists building tenants, contractors, managers and visitors daily and requires strong customer service and organizational skills. Responsibilities include, but are not limited to: appropriately handling incoming and outgoing telephone calls, managing calendars, scheduling appointments, coordinating meetings and events, document production, tenant / vendor follow up, filing, and completion of other projects with minimal supervision.

    Description of Responsibilities:

    Administration:

    • Process invoices daily through Yardi and be able to identify the correct accounting codes.
    • Assists in coordinating all tenant security access cards for perimeter, garage, and fitness center.
    • Updates stacking plans, gross sales reports, and monthly report cover sheets.
    • Assist the property manager in implementing the Cousins Way Property Management Manual.
    • Helps Maintain Property Management calendar.
    • Performs clerical tasks for staff as needed.
    • Help maintain building website and keep information up to date
    • Maintain tenant and administrative filing system and assures all documents are properly filed.
    • Assist security to provide building access for contractors.
    • Maintains the contractor/vendor list.
    • Prepares building inspection reports, status reports, tracking reports, correspondence and files.
    • Assist with all incoming service requests and dispatch to appropriate personnel.
    • Retrieve, open, date-stamp and distribute all incoming mail. Coordinate and assist with leasing tours
    • Assist with planning and implementation of tenant events

    Accounting and Reporting:

    • Assists with the preparation and distribution of monthly and quarterly reports.
    • Responsible for input of data in operating and capital budgets.

    Insurance:

    • Maintains insurance files for coverage required by tenants and vendors.
    • Responsible for notification letters to tenants and vendors thirty days after expiration of insurance certificate.
    • Coordinates with the Property Manager to prepare required loss prevention reports.

    Engineering:

    • Assist with filing
    • Assist with Cuzway reporting
    • Assist with scheduling and assigning work orders
    • Input Energy Star information in records
    • Collect utility bill back info and input in records
    • Assist with orders as needed

    Tenant Relations:

    • Develop and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service.
    • Coordinate and assists with tenant move-ins and move-outs.
    • Coordinate and assists with planning and implementation of periodic tenant events.
    • Assist in maintaining the tenant information manual and assures that information is current and correct.
    • Coordinate production of tenant signs, keys and directory information.
    • Coordinate tenant participation in the recycling program.
    • Prepare and maintain a tenant contact list.

    The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

    Required or Preferred Knowledge, Skills and Abilities:

    • Minimum of three (3) years administrative experience is required
    • High school diploma is required
    • Real estate experience is preferred
    • Must possess strong interpersonal skills and an ability to work and communicate effectively with all levels of operations
    • Must have the ability to manage time and multiple projects efficiently and achieve required results
    • Must possess excellent customer service skills
    • Must be detail oriented and well organized
    • Proficient with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
    • High proficiency in written and spoken English is required
    • Must be able to define problems, collect data, establish facts, and draw valid conclusions.
    • Physical Demands may vary. The individual is occasionally required to sit, stoop, kneel, and crouch. The individual may need to lift up to 20 pounds.

    Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.

  • Roth Staffing Companies

    Administrative Assistant

    3 weeks ago

    Roth Staffing Companies Austin, United States

    Responsibilities:Provide administrative support to ensure efficient office operations. · Assist in the coordination and scheduling of meetings, appointments, and travel arrangements. · Manage incoming calls and correspondence, prioritizing and responding as necessary. · Maintain ...

  • City of Austin

    Administrative Assistant

    2 weeks ago

    City of Austin Austin, United States Full time

    Functions and Responsibilities · Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. · Administrative Assistant · Administrative Specialist Knowledge, Skills and Abilities Must poss ...

  • Regency Integrated Health Services

    Assistant Administrator

    6 days ago

    Regency Integrated Health Services Austin, United States Full time

    Job Details · Description · Primary Responsibilities · The Assistant Administrator is responsible for assisting the Administrator in planning, organizing, staffing, directing, coordinating, reporting, budgeting, and physical management of the facility, residents and equipment ...

  • Experis

    Administrative Assistant

    1 week ago

    Experis Austin, United States

    Our client, and electrical utility company is seeking an Administrative Assistant to join their team. The ideal candidate will have strong communication, analytical and problem solving skills which will align successfully in the organization. · Job Title: Administrative Assistant ...

  • Disability Services of the Southwest/Lifespan Home health

    Administrative Assistant

    4 weeks ago

    Disability Services of the Southwest/Lifespan Home health Austin, United States

    Seeking Office Support Coordinator in Austin, Tx area · Disability Services of the Southwest is seeking an Office Support Coordinator to help support our growing Austin, TX branch office. · We work hard to make sure our clients are receiving the highest quality of care and we str ...

  • Bulletproof, a GLI Company

    Administrative Assistant

    2 weeks ago

    Bulletproof, a GLI Company Austin, United States

    Who We Are: · Based in Atlantic Canada, with offices across the United States and globally, Bulletproof has been a leader in the security industry for over two decades, safeguarding client privacy and data. Our reach spans six continents, with clients entrusting Bulletproof to se ...

  • The University of Texas at Austin

    Administrative Assistant

    2 weeks ago

    The University of Texas at Austin Austin, United States Full time

    Job Details · : Responsibilities · Coordinate and execute all aspects of course-related copying and printing including completion of print jobs, supplies ordering, copier troubleshooting, and communication with vendor to elicit repair and maintenance. · Act as department reco ...

  • Tom James Company

    Administrative Assistant

    2 days ago

    Tom James Company Austin, United States

    At the Tom James Company, an Office Professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An Office Professional is a valued member of the Tom James support team.We current ...

  • eTeam Inc

    Administrative Assistant

    4 weeks ago

    eTeam Inc Austin, United States

    Music Specialist Admin · As a Music Specialist you will be responsible for tracking Lyrics Content as well as helping manage vendor accounts. Excellent admin/project management skills and music knowledge. You will need passion for technology and a will to question the current wor ...

  • Addison Group

    Administrative Assistant

    2 weeks ago

    Addison Group Austin, United States

    Job Description · Job DescriptionAdministrative Assistant · Austin, TX · Contract to Hire · $ / hour · Addison Group has immediate openings for a Administrative Assistant. In this position you will be greeting guest as they enter the office, answering incoming calls, ordering ...

  • City of Austin

    Administrative Assistant

    2 weeks ago

    City of Austin Austin, United States

    Minimum Qualifications · Administrative Assistant: · Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. · Education and or experience will substitute for the minimum qualifications · Licenses ...

  • Texas State Auditor's Office

    Administrative Assistant

    2 weeks ago

    Texas State Auditor's Office Austin, United States

    Job Description · Job DescriptionAll state agencies require that a State of Texas Application for Employment be submitted for each position. Please be aware that it may take an extended period of time to complete the application and might be easier to complete on a computer vs a ...

  • Foundation Communities

    Administrative Assistant

    2 weeks ago

    Foundation Communities Austin, United States

    Job Description · Job DescriptionPosition Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for pr ...

  • Foundation Communities

    Administrative Assistant

    2 weeks ago

    Foundation Communities Austin, United States

    Job Description · Job DescriptionPosition Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for pr ...

  • Foundation Communities

    Administrative Assistant

    2 weeks ago

    Foundation Communities Austin, United States

    Job Description · Job DescriptionPosition Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for pr ...

  • University of Texas at Austin

    Administrative Assistant

    2 weeks ago

    University of Texas at Austin Austin, United States

    Job Posting Title: · Administrative Assistant - Finance and Administration · * --- · Hiring Department: · Undergraduate College · * --- · Position Open To: · All Applicants · * --- · Weekly Scheduled Hours: · 40 · * --- · FLSA Status: · To Be Determined at Offer · * --- · Earlies ...

  • ADP/ZR Test Company 003

    Administrative Assistant

    4 weeks ago

    ADP/ZR Test Company 003 Austin, United States

    Job Description · Job DescriptionBenefits/PerksCompetitive Compensation · Paid Time Off · Career Growth Opportunities · Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, en ...

  • Cypress HCM

    Administrative Assistant

    2 weeks ago

    Cypress HCM Austin, United States

    Job Description · Job Description · Administrative AssistantThe Administrative Assistant will report into and oversee administrative operations in primary support of the Chief Revenue Officer (CRO). We are looking for a candidate who takes initiative, solves problems and derives ...

  • KeyStaff Inc. - KeyStaff Inc

    Administrative Assistant

    2 weeks ago

    KeyStaff Inc. - KeyStaff Inc Austin, TX, United States

    KeyStaff is hiring for an Administrative Assistant in Liberty Hill, TX · Pay: 17.50/hr · Schedule: 7:30am to 4:30pm · Responsibilities: · Data Entry · Provide Administrative Support to the Accounting Team · Filing and Maintaining Company Documents in an Organized Manner · Other ...

  • Addison Group

    Administrative Assistant

    2 weeks ago

    Addison Group Austin, United States

    Job Description · Job DescriptionRole: Administrative Assistant · Location: Austin, TX · Pay Rate: $20-25/Hour · Our client is in search of an Administrative Assistant to provide support for their growing team. · Job Responsibilities: · Complete operational requirements by schedu ...