Facilities Manager - Columbus, United States - Link Property Management

Description

Job Description

Job DescriptionAre you looking for a dynamic position with an industry leader in multi-family apartment property management? Come grow with LINK Why LINK? At LINK, we lead with purpose, create a culture we love, and never stop seeking new ways to grow. We're not just a real estate company - we're a people company. And our people are experts in the world of property and association management. As a Facilities Manager on the Associations Team, you will be responsible for the oversight of all maintenance items for a managed property, including work done by Link in-house personnel, and overseeing all work performed by third-party service providers. The subject property is a large condominium community with amenities (clubhouse, fitness center, pool, mail centers, and trash and recycling areas).
What You'll Do

• Collaborates with the Association Management team on organizing and completing all maintenance items. Attends team meetings as necessary
• Tracks works orders in property management software
• Assigns work orders to self and/or Maintenance Technicians, assists in the completion of any work orders, and oversees the quality of the work performed, as necessary
• Facilitates work with third party service providers on any work orders or projects as necessary per approved budgets, and assists in the documentation of all work performed by third parties
• Ensures all building mechanical systems are maintained per their preventative maintenance contracts, including HVAC, pool equipment, pond equipment, irrigation system, fire protection system, etc.
• Ensures that all necessary inspections and certifications for building mechanicals and systems are completed on time and that all necessary reporting is completed and documented
• Conducts maintenance inspections of property per the guidelines of the management agreement; documents inspections in property management software or other method decided by Association Manager or client
• Keeps accurate records of time and notes of daily activities and logs into HRIS system for payroll processing and client billing
• Procures materials as necessary through Link approved purchasing methods and tracks expenses for re-billing to clients
• Maintains inventory of all Link maintenance equipment, recommends replacements as necessary, and ensures equipment is used appropriately
• Assists in preparation of property annual maintenance budgets, including recommendations for capital projects
• Conducts work in a professional manner, including all interactions with community residents, guests, and third party service providers.
• Communicates as necessary with Link clients, including the Association Board of Directors. Attendance at a board meeting, possibly in the early evening, may be periodically required.
• Participates in the emergency maintenance on-call rotation as necessary, per instructions from the Regional Facilities Manager and Association Management team
• Manages other projects as needed.
• Performs other related duties as required and assigned

About You

• At least three (3) years of experience in the field of residential property management, facilities management, hospitality management (hotel/motel maintenance), engineering, or similar background is required
• High school diploma or equivalent; vocational training, and 3 years of experience in Facilities Management; OR year-for-year basis with relevant facility management experience preferred.
• Work requires a valid, unrestricted driver's license.

What Our Team Members Say: "LINK has a phenomenal culture. Coworkers are extremely supportive. Directors make themselves readily available to help. I couldn't be more excited about choosing LINK for my career path." "Work-life balance is better than any other company I have worked for. Ownership is focused on all the right topics— culture & people. Talented people, focused on training & elevating." "LINK actually cares about their employees AND the residents. Management takes time to teach & encourage everyone at every level to do their best & grow. It's a great place to work." Feel like you could make an impact at LINK? Apply today- We are excited to meet you

Job Title
Facilities Manager
Company
Department
Reports To
Link Real Estate Group
Association Management
Regional Facilities Manager
Non-Exempt
Wage Category
General Summary
Under general direction, the Facilities Manager is responsible for the completion of all maintenance
items for one or more properties, including work done by Link in-house personnel, and overseeing all
work performed by third-party service providers. The Facilities Manager will take direction from the
Regional Facilities Manager and will work closely with one or more Association Managers and other
members of the Association Management team to complete all maintenance activities per the
association(s) approved budgets.
Essential Job Duties and Core Responsibilities
●
Collaborates with Association Management team on organizing and completing all
maintenance items for one or more properties. Attends team meetings as necessary
Tracks works orders in property management software
Assigns work orders to self and other parties as necessary, assists in the completion of any work
orders, and oversees the quality of the work performed
●
●
●
●
Facilitates work with third party service providers on any work orders or projects as necessary per
approved budgets, and assists in the documentation of all work performed by third parties
Ensures all building mechanical systems are maintained per their preventative maintenance
contracts, including the boiler system, chiller system, HVAC, pool equipment, pond equipment,
irrigation system, fire protection system, elevator mechanicals, etc.
●
●
Ensures that all necessary inspections and certifications for building mechanicals and systems
are completed on time and that all necessary reporting is completed and documented
Conducts maintenance inspections of properties per the guidelines of the management
agreement; documents inspections in property management software or other method
decided by Association Manager or client
●
●
●
Keeps accurate records of time and notes of daily activities and logs into HRIS system for payroll
processing and client billing
Procures materials as necessary through Link approved purchasing methods and tracks
expenses for re-billing to clients
Maintains inventory of all Link maintenance equipment, recommends replacements as
necessary, and ensures equipment is used appropriately

●
●
●
●
Assists in preparation of property annual maintenance budgets, including recommendations for
capital projects
Conducts work in a professional manner, including all interactions with community residents,
guests, and third party service providers.
Communicates as necessary with Link clients, including the Association Board of Directors.
Attendance at a board meeting, possibly in the early evening, may be periodically required.
Participates in the emergency maintenance on-call rotation as necessary, per instructions from
the Regional Facilities Manager and Association Management team
Manages other projects as needed.
●
●
Performs other related duties as required and assigned
Job Requirements
1. Work requires strong knowledge of and experience with all aspects of residential property
management maintenance, including building mechanical systems, plumbing, electrical,
HVAC, fire/life safety, security, exterior construction, elevators, etc. While direct hands-on
experience is not required, an ability to oversee these trades is essential.
2. Work requires strong interpersonal skills to effectively communicate and engage appropriately
with residents, Association Manager and Board members
3. Work requires the ability to work independently and in a team environment.
4. Work requires strong customer service skills.
5. Work requires strong attention to detail, accuracy, multi-tasking, ability to follow directions,
planning and time management skills.
6. Work requires strong leadership skills and ability to develop, train, and motivate others.
7. Work requires the ability to adhere and ensure all safety policies and procedures are followed at
all times.
8. Work requires excellent interpersonal skills including strong verbal and written communication
skills.
9. Work request the ability to leads a team to achieve operational goals, and to set and prioritize
workloads
10. Work requires one to be a self-starter with a strong initiative to take ownership and effectively
organize and prioritize work.
11. Work requires basic computer skills
12. Work requires a strong sense of responsibility, ownership and accountability.
13. Work requires one to be available to be on-call as part of the emergency maintenance
rotational schedule.
14. Work requires the ability to troubleshoot problems and devise creative solutions.
15. Work requires a valid, unrestricted driver's license.
Direct Reports and Reporting Relationship
The Facility Manager may have one or more Maintenance Technicians as direct reports. The ability to
achieve results by working with others within the organization, regardless of the reporting relationship, is
a critical success factor.