Accounting Clerk III - Slidell, United States - City of Slidell, LA

Description

HUMAN RESOURCES - General Purpose:

The purpose of this classification is to use a knowledge of double entry bookkeeping in performing one or more of the following: posts actions to journals, identifying subsidiary accounts affected and debit and credit entries to be made and assigning proper codes; reviews computer printouts against manually maintained journals, detecting and correcting erroneous postings, and preparing documents to adjust accounting classifications and other data; or reviews lists of transactions rejected by an automated system, determining reasons for rejections, and preparing necessary correcting material.

On routine assignments, employee selects and applies established procedures and techniques. Detailed instructions are provided for difficult or unusual assignments. Completed work and methods used are reviewed for technical accuracy.


Supervision Received:
Works under the general supervision of the Utility Billing & Revenue Manager or Assistant Director of Finance.


Supervision Exercised:
Acts as working supervisor to Accounting Clerks I, II, Part time or temporary staff as assigned.


Essential Duties and Responsibilities:
The following duties are normal for this position.

The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• All Accounting Clerk III support the Finance/Utility Billing Department by providing relief as needed including Accounting Clerk I and II duties. Please refer to other job descriptions.
• Enters or codes routine transactions in journals from purchase orders, invoices, check stubs, inventory records, etc.; reads computer files or gathers records such as meter books, purchase orders, invoices, etc. to compile needed data and to prepare reports.
• Classifies materials by determining the accounts affected and the appropriate accounting entries to be made; enters information into computer or computes amounts due; prepares invoices.
• Posts transactions to accounting records such as accounting journals, general or subsidiary ledger, or computer files; assists with journalizing, posting, adjusting, and closing entries and accounts; locates and corrects routine journal and posting errors; prepares periodic financial, statistical or operational reports as required.
• Makes bank deposits, prepares checks, maintains regular balance controls
• Provides clerical support to other staff as required; may assist with grants administration, NSF checks, other accounts receivables, and senior citizen sign-up and renewals.
• Assists with any other job related duties as assigned.

May perform and/or rotate primary responsibilities between the following functional areas:


PAYROLL

• Prepares and verifies monthly and biweekly payrolls; prepares, disperses and collects time sheets; calculates and pays state taxes, federal taxes, medical premiums, retirement sums, etc.; answers employee questions regarding payroll checks.
• Prepares monthly, quarterly, and annual payroll reports; prepares employee benefit payments, maintains related data, and prepares related reports; assists in reconciling general ledger to various payroll reports.
• Compiles payroll data such as hours worked, taxes, insurance to be withheld, and employee identification number, from time sheets and other records.
• Maintaining payroll information by collating, calculating and entering data
• Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
• Resolving payroll discrepancies and answering any employee payroll queries
• Maintaining all payroll operations according to company policies and procedures
• Processing and issuing W-2 forms to employees
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Collecting and verifying timekeeping information for all employees
• Maintains and verifying time keeping software is up to date and accurate

Additional Duties and Responsibilities:
Performs other related duties as required.


Minimum Qualifications:

• Graduation from high school or GED equivalent (specialized course work in general office practices such as typing, accounting, data processing preferred).
• Three (3) years experience with one of the following: bookkeeping, procurement, accounting, or numerical computation duties, or for existing employees, must be able to perform Accounting Clerk I and II duties as well as one of the areas listed above.
• Any equivalent combination of higher education and experience that provides the required knowledge, skills and abilities and demonstrates the ability to successfully perform the job.

Specific License or Certification Required:
None

Necessary Knowledge, Skills and Abilities:

• Working knowledge of computers and electronic data processing, including spreadsheets; working knowledge of modern office practices and procedures;
• Skill in operating listed tools and equipment.
• Ability to perform arithmetic computations accurately and quickly; ability to communicate effectively verbally and in writing; ability to establish successful working relationships; ability to work under pressure and/or frequent interruptions; ability to work with angry or difficult customers.

Special Requirements:
May be required to work overtime or adjust hours to address problems with end-of-day balancing.

Tools And Equipment Used:
Personal computer, central billing system terminal, central financial computer, 10-key calculator, phone, base radio, fax and copy machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear.

The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet to moderate.