Senior Executive Assistant- Wealth - Charlotte - TalentBridge

    TalentBridge
    TalentBridge Charlotte

    23 hours ago

    Description

    Senior Executive Assistant – Wealth Management (High-Net-Worth Clients)

    A highly respected, well-established regional wealth management firm is seeking a polished and experienced Executive Assistant with wealth management industry knowledge to support a Managing Director serving ultra-high-net-worth individuals, families, and complex trust relationships.

    This firm delivers a true family-office, white-glove experience to a sophisticated clientele and values discretion, professionalism, and operational excellence.

    About the Role

    This role is ideal for a senior-level administrative professional with experience in wealth management who enjoys being a trusted right-hand partner to an advisor.

    While the position includes traditional Client Service Associate functions, the primary focus is executive-level support, client coordination, and operational management — not a junior advisor track.

    This is a high-visibility role supporting a Managing Director and serving as a key liaison between clients, advisors, and external partners.

    Executive & Advisor Support

    • Provide high-level administrative and strategic support to a Managing Director and advisory team
    • Manage complex calendars, scheduling, and meeting logistics for client and internal meetings
    • Prepare meeting materials, presentations, and client-ready documents
    • Capture meeting notes and oversee follow-up actions and deliverables
    • Anticipate advisor needs and proactively manage priorities

    Client Experience & Relationship Support

    • Serve as a professional point of contact for high-net-worth and ultra-high-net-worth clients
    • Coordinate white-glove client communications and service requests
    • Maintain detailed and accurate client records across CRM and custodian platforms
    • Support onboarding of new clients and ongoing relationship management
    • Help ensure a seamless, concierge-level client experience

    Account & Operational Support

    • Coordinate account administration such as new accounts, transfers, and maintenance
    • Prepare and process documentation related to investments, insurance, and alternative assets
    • Assist with reporting, document preparation, and client deliverables
    • Liaise with custodians and internal operations teams to resolve issues efficiently

    Coordination with External Partners

    • Communicate with CPAs, estate attorneys, private bankers, and other centers of influence
    • Help coordinate multi-party client planning initiatives
    • Support documentation and logistics tied to trusts, entities, and complex client structures

    Systems, Compliance & Organization

    • Maintain strict confidentiality and regulatory awareness
    • Ensure accurate documentation and data integrity in CRM systems
    • Organize digital and physical records for easy retrieval and compliance readiness
    • Partner with compliance and operations teams as needed

    Qualifications

    • 5+ years of experience in wealth management, financial services, or family office environments in the investment space
    • Prior experience supporting senior advisors in the wealth management industry
    • Active SIE and Series 7 preferred but not required for the right administrative candidate-industry experience is required
    • Associate's or Bachelor's degree preferred
    • Experience with custodians such as Schwab or First Clearing a plus
    • Familiarity with CRM or financial planning tools (e.g., eMoney) helpful

    Key Skills

    • High level of discretion and professionalism
    • Strong organizational and time management skills
    • Excellent written and verbal communication
    • Detail-oriented and process-driven
    • Proactive, dependable, and service-focused
    • Advanced Microsoft Office skills

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