Facilities/Ops Coordinator Position - Naples, United States - First Baptist Church of Naples

Description

Job Description

About First Naples

You are loved here When you join the First Naples team, you're joining a family of ministers and leaders who embody our vision to reach Naples to the Nations. Our desire is to provide an environment of honesty, service, and intentionality where we are free to be creative in our pursuit to love others.

About the job

The Facilities Manager role will be responsible for performing various administrative duties to support our Operations and Facilities departments. The ideal candidate will have a keen attention to detail and ability to multi-task and prioritize workflow.

Prerequisites

• Ability to meet all minimum eligibility requirements to be a member of First Naples Church.
• Affirm the First Naples statements of belief and practices as codified in our organizational bylaws and detailed in the Baptist Faith and Message confessional statement of 2000.
• Maintain a close and healthy walk with the Lord Jesus Christ.
• Maintain a high standard of excellence and moral character.
• Strong written and verbal communication skills.
• Demonstrated ability to multi-task and prioritize workflow.
• Professional and positive demeanor.
• Record of consistent, high-level performance.
• Excellent organizational skills.

Primary Responsibilities:

• Calendaring and maintaining First Naples and First Baptist Academy (FBA) calendar and room/event scheduling calendar.
• Identify calendar conflicts making recommendations on resolutions and implement actions.
• Assist with planning, implementation and facilitation of various on-campus events working with internal and external clients and 3rd party vendors.
• Prepare correspondence, articles and messages and coordinate projects at the direction of supervisor.
• Develop and maintain schedules and timelines, communicating them appropriately to relevant parties.
• Maintain records, reporting, and other documentation required by federal and/or state regulations as well as internal policies.
• Serve as a liaison in the absence of supervisor in meetings and be able to communicate on his behalf.
• Attend required meetings, capturing, and distributing relevant minutes, tracking the status of distributed action items.
• Assist in the creation and management of meetings and special projects.
• Maintain the work request database.
• Complete and maintain purchase orders for Facilities and Operations Departments and notify shipping/receiving clerk of expected shipments.
• Recording of estimates and approvals.
• Processing of payment requisitions.
• Support department and team members with the processing of expense reports, including but not limited to obtaining receipts, preparing expense reports for approval.
• Allocating vehicles and drivers as well as manage the drivers' applications and onboarding process.
• Identify opportunities for process improvements and automation to increase efficiency and accuracy in all aspects of Operations.
• Stay updated with industry trends, best practices, and changes.
• Participate in training and professional development of knowledge and skills.
• Qualifications (Required):
• 2+ years' experience in an office setting, preferably in a church or religious organization.
• Two-year associate degree in business
• Proficient with Microsoft Office suite and data entry programs and analyses.
• Ability to use and learn software programs and cross-training of duties to others.
• Experience with set-up/lay-out skills preferred.
• Excellent interpersonal and communication skills, with the ability to handle sensitive and confidential information.

Reporting to: Facilities Director