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    Office Coordinator - Kansas City, United States - University of Kansas Medical Center

    University of Kansas Medical Center
    University of Kansas Medical Center Kansas City, United States

    2 weeks ago

    Default job background
    Description

    Department:
    SHP Physical Therapy & Rehab Science (PTRSAT)

    * -Physical Therapy and Rehabilitation Science


    Position Title:
    Office Coordinator - School of Health Professions (Physical Therapy & Rehabilitation Science)


    Job Family Group:
    Professional Staff


    Job Description Summary:


    Performs diversified administrative duties under the direction of the PTRSAT Business operations manager to coordinate and maintain an efficient office operation and perform administrative duties of a complex and confidential nature in support of office activities.

    Provides office management, administrative, and logistical support for department.


    Job Description:
    Required Qualifications

    Education:
    Bachelor's degree in business administration, education, or related field, experience may substitute for education on a year-to-year basis.

    Work Experience: 1 year administrative work experience.

    Preferred Qualifications

    Work Experience: 2 years administrative experience in an academic or medical setting.

    Skills


    • Self-motivated
    • Positive
    • Strong work-ethic
    • Strong communication
    • Initiative
    • Organization
    • Attention to detail
    Job Duties


    • Track travel requests for faculty and students, process spend authorization and reimbursement forms in Workday
    • Provide logistical support for travel to campus for remote faculty
    • Process Time and Absence approvals as Department timekeeper, as well as update absence/scheduling calendar
    • Track hours and payments for guest lectures and lab assistants
    • Maintain inventory of office supplies and teaching supplies and equipment, request repairs and maintenance as needed
    • Coordinate maintenance of the PTRSAT teaching lab classroom with faculty and graduate teaching assistants, manage key access / badge access for storage areas
    • Make room reservations for classes and meetings and events
    • Maintain teaching lab calendar and student calendars, proactively identify potential conflicts with room reservations and assist with logistics for each cohort of students
    • Plans department events including catering orders
    • Attends department meetings and take minutes as needed
    • Assist search committees with arranging campus visits and itineraries for visiting faculty candidates
    • Provide administrative support to PTRSAT Department Chair
    • Helps track outcomes for department committees and other functional units, implement new databases, and compile reports
    • Other duties as assigned
    Required Documents


    • Resume
    • Cover Letter

    Comprehensive Benefits Package:


    Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.

    Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.

    One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.

    A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.


    Employee Type:
    Regular


    Time Type:
    Full time


    Rate Type:
    Hourly


    Compensation Statement:
    The pay range listed for this position is determined by our compensation program using market data and salary benchmarking.

    A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding.

    At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.


    Pay Range:
    $ $39.20

    Minimum

    $26.13

    Midpoint

    $32.67

    Maximum

    $39.20
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