No more applications are being accepted for this job
secretary - yorktown elementary school - Yorktown, IN, United States - Indiana Public Schools
Description
POSITION:
Elementary School Secretary
EMPLOYMENT PERIOD:
As Set by the Board of School Trustees
HOURS:
As Set by the Board of School Trustees
SALARY:
As Set by the Board of School Trustees
QUALIFICATIONS:
Required:
High School Diploma or GED. Ability to communicate electronically using Word, EXCEL,
Publisher, Outlook, and Google Docs. Strong office organization and planning skills.
Preferred:
Two years of successful secretarial experience.
IMMEDIATE SUPERVISOR:
Building Principal
EVALUATED BY:
Building Principal or Designee
SUMMARY
Serves as the secretary assisting the administrators in maintaining an efficient school office.
Essential Responsibilities Other duties may be assigned
Supplies
a. Helps maintain and provide adequate supplies for teachers and office areas.
Secretarial
a. Prepares correspondence, newsletters, reports, memos, mass e-mails, etc., for administrators.
b. Maintains the office filing system.
c. Serves as a receptionist for the main office, visitors, and guests.
d. Answers the telephone and takes messages.
e. Helps with the distribution of inter-school and U.S. mail on a daily basis.
f. Helps operate and maintain office equipment.
g. Performs clerical work related to the enrollment, transfer, or withdraw of students.
h. Maintains accurate class and grade level counts.
i. Prepares enrollment materials, class lists, etc. for teachers.
j. Maintains student records in a student information system.
k. Helps supervise students in the office and other areas as needed.
l. Maintains attendance records for all students.
m. Maintains student information for testing sites.
n. Prints progress reports for teachers.
o. Organizes Kindergarten Round-up (PVE).
p. Maintains the school website.
q. Organizes Honor Day, quarterly attendance, and Honor Roll Awards (YES).
r. Helps maintain a monthly calendar of activities and events for the office.
s. Helps process forms including required forms.
Knowledge and Skills
a. The ability to work independently using Microsoft Word, Excel (including mail merge, formulas, and spreadsheets), Publisher, etc. to prepare , create, edit, design memos, reports, letters, and newsletters.
b. Highly developed communication and interpersonal skills in order to relate to students, parents, staff, administrators, and community. The ability to negotiate effective working relationships, and develop position resolutions to conflict.
c. Strong organizational skills in order to manage multiple issues simultaneously combined with ability to effectively prioritize.
d. The ability to work independently and within a team while maintaining cooperative working relationships.
e. The ability to communicate electronically. Possess highly developed technology skills.
SUPERVISORY RESPONSIBILITIES:
Helps supervises office procedures and in cooperation with the principal establishes a priority of office work.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS:
The ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. The ability to write routine reports and correspondence. The ability to speak effectively before parents, staff, and students.
MATHEMATICAL SKILLS:
The ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
The ability to computer rate, ratio and percent, and to draw and interpret bar graphs.REASONING ABILITY:
The ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. The ability to deal with problems involving a few concrete variables in standardized situations.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, talk, and hear. While performing duties of this job, the employee may occasionally push or lift up to 20 lbs. such as boxes of books, computers, or office materials. The employee is occasionally required to stand, walk, and reach with hands and arms. During the work day, the employee may type or work on a computer for long periods of time. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.The noise level in the work environment is usually quiet.
The information contained in this job description is for compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed.
The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the School Corporation.