File Clerk - Cleveland, United States - Department Of Veterans Affairs

Description

Summary

The VA Northeast Ohio Healthcare System is recruiting for a File Clerk. The File Clerk will function in the Business Office Service.

Duties

The duties of the position include, but are not limited to:

• Scanning, importing, indexing, quality control and destruction of health and administrative information.
• Responsible for scanning various documents into Vista Imaging and assuring that the scanned documents are associated with the correct patient and note or administrative date in the computerized Patient Record System (CPRS).
• Responsible for scanning non-medical documents as requested.
• Reviews the documents for appropriate scanning criteria.
• Scans documents and indexes the information using the appropriate clinical or administrative configuration setup in Vista Imaging.
• Prepares documents to be scanned by removing all paper clips and staples from documents.
• Correctly indexes all documents imported from other sources, including CDs, as well as a PDF, tiff, and jpeg files in Vista imaging.
• Maintains confidentiality of all records and follows the appropriate procedures when destroying health information in paper or electronic format.
• Prepares records for transfer to the Records Center & Vault or other off-site storage facility approved by the National Archives and Records Administration (NARA) when requested.
• Responsible for requesting back paper records from storage as necessary.
• Utilizes computer skills to carry out duties associated with transferring information and maintaining a record request file.
• Adheres to Joint Commission Standards, VHA directives, and VA Medical Center policies and procedures concerning health information technology principles, concepts, and methodologies.
• Independently performs work according to established guidelines and procedures under the general supervision of the Supervisor.