Payroll & Accounting Assistant - Seattle, WA

Full-time · Description ·  About UnCruise · At UnCruise Adventures, we work together to provide an enriching adventure experience while inspiring an appreciation of local cultures and the natural world. This means we kayak among icebergs, travel to hidden waterfalls, snorkel with ...

Job description

Full-time

Description

 About UnCruise

At UnCruise Adventures, we work together to provide an enriching adventure experience while inspiring an appreciation of local cultures and the natural world. This means we kayak among icebergs, travel to hidden waterfalls, snorkel with sea lions, dive with manta rays, and share air with whales. Our destinations include Alaska, Hawaiian Islands, Mexico's Sea of Cortes, and Galapagos. Every team member plays a role in bringing the adventure to life. 

Job Summary

The Payroll & Accounting Assistant supports Payroll, Accounts Payable, and Accounting functions.

This role works closely with the Payroll Administrator, AP Manager, and accounting team to ensure accurate payroll processing, timely vendor payments, and reliable month-end postings. You serve as the primary support to facilitate the completion of team financial objectives. This is a full-time position located in-office at the company's headquarters in Seattle. 

Requirements

 Essential Duties - Payroll Assistant

• Work closely with Payroll Administrator to assist in preparation of weekly and bi-weekly payroll functions and processes to ensure accuracy in the reporting, generation, and timely distribution of employee paychecks, including all wage adjustments and bonuses. 
• Assume secondary responsibility as backup to Payroll Administrator, including full payroll when Payroll Administrator is out.
• Assist in preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
• Support payroll-related accounting activities and related monthly, quarterly, and year-end reporting including payroll GL account reconciliations. 
• Actively communicate with Operations and HR to resolve payroll discrepancies or clarification.
• Audit, analyze and ensure the security, integrity and ongoing maintenance of data controls across departmental systems including HR and Payroll structuring and vendor interfaces. 

Essential Duties - Accounts Payable Assistant

• Review incoming invoices and accompanying documentation for accuracy.
• Scan and "index" incoming vendor invoices into electronic payables processing software and forward invoices in the workflow function to the authorized approver.
• Work with team members and vendors to resolve invoice discrepancies. 
• Voucher approved vendor invoices into accounting software. 
• Reconcile voucher entries after each batch to ensure all job cost entries have a proper reference number and are accurate.
• Assist in opening mail and identifying vendor invoices for payment.

Essential Duties – Accounting Support

• Prepare and post journal entries under direction of accounting staff
• Assist with payroll and liability account reconciliations
• Support month-end close tasks
• Maintain organized documentation for audits and internal review

Qualifications

• 2–4 years of experience in accounting or payroll support
• Formal or on-the-job training in payroll processing, including wage calculations, deductions, and payroll controls
• Hands-on experience assisting with weekly or bi-weekly payroll cycles under an established payroll administrator or manager
• Experience supporting payroll-related reporting, reconciliations, or compliance tasks
• Experience with invoice processing and accounting systems
• Associate or Bachelor's degree in Accounting or Finance preferred
• Proficiency with Excel and basic accounting reports
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional communication skills
• Ability to work independently and collaboratively.
• Positive personality, attitude and professionalism.
• Knowledge of Paylocity and MS Dynamics Business Central a plus

Physical Demands / Work Environment

Must be able to work in a standard office environment with sitting, typing and writing for 8 hours per day. 

Work Schedule  

The work day core hours are 8:00 AM to 5:00 PM, however this position may require a flexible schedule with varying hours to include occasional weekends.

Pay and Employee Benefits 

· Base Pay – $60K-70k annually, non-exempt

• Cruise Benefit – Explore the world as our guests do: employees receive one complimentary cruise for two people every year, after each year of employment. 
• Health and Wellness –Comprehensive medical, dental, vision, short-term and long-term disability, life insurance and flexible spending account options. 
• 401k –Employees are eligible after 6 months of employment with an employer match. 
• Time off –Enjoy ten company-paid holidays annually. Earn paid vacation and sick time throughout the year, and qualify for more vacation days as you gain tenure. 
• Give Back to the Community – Make a difference by volunteering for non-profit and community organizations that you choose using two company-paid volunteer days each year. 
• Eco-Commute?–When you commute to work without the use of a single-occupancy motorized vehicle you will receive a      daily stipend. You can carpool, walk, bike, take the bus, or kayak.    

Free Parking –Employees park for free at our Seattle office on days they commute by car.  

Salary Description
$60,000-$70,000 annually