Human Resources Specialist - Austin, TX,
1 day ago
Job description
Human Resources Specialist (Payroll & Benefits)
Location: Onsite in Austin, TX, USA
Job Closing Date: Open Until Filled
Reports to: Director of Human Resources
JOB DESCRIPTION
Summary/Objective
Magellan International School (MIS) in Austin, Texas, is seeking a full-time Human Resources Specialist (Payroll & Benefits) to support the administration of payroll, benefits, HRIS, and compliance processes. This role is responsible for ensuring payroll accuracy, maintaining benefits operations, and supporting employment documentation and onboarding activities. This position reports to the Director of Human Resources and works closely with the Accounting team.
Essential Functions
Payroll Administration
- Process semi-monthly payroll accurately and on schedule
- Maintain payroll data within Paycor HRIS
- Manage time and attendance approvals
- Support payroll reporting, reconciliation, and resolve discrepancies
Respond to employee payroll inquiries - Coordinate retirement plan contributions and eligibility tracking
- Assist in identifying opportunities to improve payroll and HRIS processes
- Administer employee benefit programs including enrollments, terminations, and qualifying life events
- Support and coordinate Open Enrollment in collaboration with brokers and school leadership
- Serve as primary contact for employee benefit questions
- Review and reconcile carrier invoices with Accounting
- Coordinate with vendors COBRA administration and disability claims
- Support retirement plan administration and serve as a point of contact for employee inquiries
- Maintain accurate I-9 documentation
- Support periodic internal I-9 reviews under the direction of the Director of HR
- Assist with ACA, EEO-1, Workers' Comp, and OSHA reporting
- Support FMLA and leave documentation processes
- Maintain and organize personnel records in electronic systems
- Support accurate timekeeping & payroll practices in alignment with wage and hour guidelines
- Support compliance with federal, state, and local employment laws through accurate documentation
- Assist in maintaining HR compliance calendar and tracking required deadlines
- Contribute to process improvement efforts to enhance payroll, benefits, and compliance operations
- Manage onboarding paperwork, including I-9 verification and background checks
- Support documentation and onboarding for international faculty, including familiarity with work authorization
- Support with onboarding and new hire orientation logistics
- Provide general HR administrative support
- 3–5 years of payroll and/or HR benefits' administration experience
- Experience working with HRIS systems (Paycor preferred)
- Working knowledge of payroll practices and benefits administration
- Familiarity with employment documentation requirements (I-9, ACA, leave processes)
- Advanced Excel and Google Workspace skills
- Bachelor's degree in Human Resources, Business, or related field
- Experience in a K-12 school or nonprofit environment
- SHRM-CP, PHR, or Certified Payroll Professional (CPP) credential
- Spanish proficiency
- Clear and professional written and verbal communication
- Ability to manage deadlines in a cyclical payroll environment
- High level of empathy when assisting a diverse school community
- Strong attention to detail and organizational skills
- Ability to manage confidential information with discretion
Performs other duties as assigned, which may change at any time with or without notice.
Salary and Benefits
MIS offers a competitive salary commensurate with experience. This position is eligible for benefits, which currently includes: medical, dental, vision, supplemental insurance, tuition remission for dependent children, and a 401(k) plan with company match. The role includes generous time off aligned with the academic calendar, including school breaks (Fall, Thanksgiving, Winter, and Spring), two weeks during the summer, 10 days (80 hours) of Paid Time Off annually, and school holidays. Professional development opportunities are also available.
Work Environment
This position operates in a dynamic school environment and in a professional shared office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The role requires occasional lifting, bending, standing, and typing.
Position Type and Expected Hours of Work
Core work hours are Monday - Friday from 8:30am to 4:30pm. Availability during occasional nights & weekend events.
Travel
Some occasional travel between campuses may be expected.
Additional Eligibility Qualifications
A criminal background check will be required for finalist(s). If hired, completion of the federal Employment Eligibility Verification form (I-9) and presentation of acceptable documentation will be required.
Equal Opportunity Employer
Magellan International School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable law.
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