Legal billing specialist - Needham, United States - Complete Staffing Solutions

Description

Job Description

Brand new full time Permanent opportunity

Legal Billing Specialist Role

located in Needham MA

Starting Salary $65K to $75K

Legal Billing Administrator

Role Overview: As a Legal Billing Administrator, you will play a vital role in our firm's financial operations, ensuring accurate and timely billing for our clients. Your primary responsibilities will include:

1. Billing and Invoicing: Prepare and review client invoices, ensuring accuracy and adherence to billing guidelines. Generate bills based on time records and disbursement information, and handle any necessary adjustments or corrections.
2. Timekeeping Management: Collaborate with attorneys and legal staff to accurately capture billable hours and expenses. Assist in managing timekeeping systems and provide support in resolving any related issues.
3. Client Communication: Liaise with clients regarding billing inquiries, resolve discrepancies, and provide detailed and professional explanations of billing matters. Maintain a positive and client-centric approach while addressing any concerns or questions.
4. Monthly/Annual Financial Reporting: Prepare regular financial reports related to billing and collections, highlighting key metrics and trends. Assist in analyzing data to identify opportunities for process improvements and enhance financial performance.
5. Record-keeping and Documentation: Maintain organized billing records and documentation, ensuring compliance with relevant regulations and firm policies. Assist in archiving and retrieving billing information as needed.
6. Additional Ad-Hoc tasks

Qualifications and Skills:

• [1+] years of experience in billing, preferably within a law firm or legal environment.
• Proficient in using billing and accounting software (Tabs, QuickBooks, Excel).
• Strong attention to detail and excellent numerical and analytical skills.
• Exceptional organizational and time management abilities, with the capability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills to interact effectively with clients and colleagues.
• Familiarity with legal billing guidelines and terminology is preferred.
• A high level of professionalism, integrity, and discretion when handling confidential information.
• Bachelor's degree in accounting, finance, business administration, or a related field is preferred.