Executive Office Assistant - Atlanta, United States - 24 Seven Talent

Description

Rate: $38.46

Contract: 12 Months

Hybrid

Position overview

This contractor role reports to the Executive Office Operations Manager and Manager, Executive Office & Strategy on a broad range of tasks, corporate and dealer meetings/events and assists with daily responsibilities and projects related to the Executive Office suite.

Roles & responsibilities

Primary responsibilities:

• Provides administrative assistance support to the Executive Office, including, but not limited to travel planning and meeting agenda preparation.

• Represents the Executive Office suite in a professional and courteous manner while providing superior customer service to all.

• Support role for CEO, COO and CFO hosted meeting set-up, including all details – conference room preparation, virtual meeting set-up using MS Teams, invoicing, etc.

• Prepares RFAs, agendas and other documents to support the Executive office. Duties include travel management and preparing budget tracking summaries.

• Maintains responsibility for key project work in the Executive office including preparing presentations with time tables, key actions, follow-up and other items.

• Communicates frequently with outside vendors, Executives and Vice Presidents on a variety of tasks. Excellent written and verbal communication skills are needed.

• Provides support on all Executive Office responsible meetings and events, for example, but not limited to: Premier Dealer Experience, All-Field Meetings, Board of Regents, CEO Board Meetings, Executive Office guest appointments, and others.

• Liaise with all departments on processing business tasks to support the department duties; for example, invoicing – Accounting; new contractors/new vendors and PO Processing with Procurement.

Qualifications

Education:

• Bachelor's degree in Business Administration, Communications, Marketing or a related field

Experience:

• Min. 3+ years of experience in successfully managing projects

Skills:

• Excellent written and verbal communication skills

• Strong organizational skills, high attention to detail

• Ability to multi-task and handle multiple priorities

• Proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and OneNote

Languages

• Fluency in written and spoken English

• German language is preferred

Competencies:

• Strong interpersonal skills, ability to build relationships with internal and external clients

• Functions well under stressful conditions, such as deadlines in a fast-paced environment

• Self starter/organized and high attention to detail

• Problem Solving and Critical Thinking

• Professionalism

• Project Management

• Ability to operate independently with wide degree of latitude