Catering Sales Coordinator - Philadephia, Pennsylvania, United States
2 days ago
Job description
Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary
The Catering Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications
This role pays an hourly rate of $25.00-$28.00
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching
This position will remain open until May 22, 2026.
Responsibilities
- Represent the facility to potential facility users; respond to inquiries regarding facility use and send out food and beverage materials; assist facility users in finalizing booking arrangements contracts as well as collection of deposits.
- Assist Catering Team in the preparation of event license agreements, addenda and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements.
- Assist Catering Team in updating facility user contact and account information, blocking event space and other event booking information in the computerized event booking and management system.
- Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
- Represent the department at weekly operational meetings.
- Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting.
- Coordinate client "appreciation' gift program.
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
- Perform other duties as required.
Qualifications
- Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting.
- Bachelor's degree from an accredited college or university with major course work in business administration, hospitality management or other related preferred.
- Additional years of experience may be substituted for formal education.
- Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job.
- Ability to prioritize work and effectively resolve workload issues.
- Learn and understand the operation of a convention center and apply that knowledge to continually improve.
- Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator.
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
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