Front Desk Administrator - Tulsa, United States - Summit Employment Professionals

Description

Job Description

Job Description
Local restoration construction company is seeking to hire a Front Desk Admin/Job Intake Coordinator.
This position requires a great deal of time management and the ability to multi-task.

Candidate must have great attention to detail, must be a team player, and willing to go above and beyond to get the job done.

Must be open to having additional duties added to their plate, and being able to adapt well to changes.

Job duties include, but are not limited to:

• Answer multiple phone line system
• Managing call forwarding
• Greeting visitors
• First point of contact for job intake
• Accounts payable for vendors (invoicing/credits)
• Create accounts in chart of accounts
• Enter expense reports in Quickbooks
• Issue purchase orders in Quickbooks
• Record Deposits
• Bank and credit card reconciliations
• Profit & Loss and Balance sheets reports
• Maintain filing of accounts payable records
• Create job files for new subcontractors
• Audit and maintain current general liability, worker's comp insurance and licensing on all active subcontractors
• Add new subcontractors into Quickbooks as vendors
• Create lien waivers for subcontractors for payment
• Request COI for required vendor packets by new customers
• Maintain and purchase office supplies
• Maintain break room cleanliness and inventory of supplies
• First point of contact for all jobs received through phone calls and emails
• Responsible for inputting jobs into RMS (companywide program) to distribute to appropriate department
• Maintain rotation log of estimators and assigned projects
• Assign estimators to new repair jobs
• Update and renew company documents
• Contact utilities when problems/issues arise (internet, plumbing, etc)
• Input vehicle service records into Fleetio for each fleet vehicle (tracking/maintenance purposes)
• Take the initiative to complete tasks not originally responsible for

M-F 8am-5pm, must be willing to come in early or work late when needed.

Company DescriptionWhether you want to change careers or find yourself unemployed, Summit Employment can help you land the right job, with the right company.

We will assess your skills, experience, background, and past performance through a customized interview process to help gauge the best opportunities possible.

Company Description

Whether you want to change careers or find yourself unemployed, Summit Employment can help you land the right job, with the right company.

We will assess your skills, experience, background, and past performance through a customized interview process to help gauge the best opportunities possible.