PMO Coordinator - Main Office, New Braunfels, TX, US
3 days ago
Job description
Position Summary
Under the direction of the Director of Enterprise PMO, the Business Planning Coordinator provides project coordination, strategic planning support, and administrative leadership for the Business Planning Department and the Strategy and Research Department. This role serves as a key facilitator in advancing NBU's strategic initiatives, coordinating project activities, and ensuring seamless operational support across both departments.
Essential Duties & Responsibilities
Strategic Planning & Research Coordination
- Coordinate and track projects and strategic planning initiatives across Business Planning and Strategy & Research departments
- Analyze project and research data to provide insights and guidance to leadership
- Coordinate and update the NBU Capital Improvement Plan 5-Year Budget annually
- Facilitate consensus-building on strategic issues and develop alternative solutions to complex challenges
- Prepare reports, presentations, and documentation for leadership and Board review
- Ensure departmental policies align with organizational vision, mission, and strategic objectives
Administrative & Executive Support
- Provide comprehensive administrative support to the Director of Enterprise PMO and direct reports
- Manage travel arrangements, expense reports, P-Cards, and reimbursements for Director and team
- Process time entries in payroll system and track assignments for Director's direct reports
- Coordinate meetings including notifications, agendas, minutes, and follow-up correspondence
- Prepare Board Agenda Briefing Sheets and maintain Board approval schedules
- Use independent judgment to prioritize communications, projects, and strategic initiatives
Financial & Budget Management
- Coordinate management of departmental budgets and prepare budget reports
- Process invoices, payment requests, purchase orders, and contract documentation
- Collaborate with Procurement department on procurement processes and bid documents
- Track and reconcile monthly credit card statements and expense reports
- Assist with annual budget preparation and expenditure tracking
- Maintain accurate financial records and documentation.
Project & Process Support
- Support project managers and provide coordination for strategic initiatives
- Create and maintain project schedules, budgets, cash flows, and status reports
- Prepare responses to internal and external inquiries regarding strategic initiatives
- Coordinate with cross-functional departments to advance organizational priorities
- Manage document filing, archiving, and compliance requirements
- Provide special project leadership and support as needed
Stakeholder Engagement
- Deliver exceptional customer service to internal and external stakeholders
- Respond professionally to inquiries and provide information on strategic initiatives
- Attend public hearings, Board meetings, and stakeholder meetings as assigned
- Maintain professional communications with all stakeholders.
Key Competencies
- Strategic Thinking: Ability to understand organizational priorities and align work accordingly
- Data Analysis: Proficient in MS Word, Excel, and Outlook; skilled in data filtering, sorting, and analysis
- Communication: Outstanding interpersonal skills with the ability to work with high-profile individuals and collaborate across teams
- Confidentiality: Demonstrates sound judgment and maintains strict confidentiality of sensitive information
- Organization: Excellent ability to manage multiple priorities, meet deadlines, and track complex initiatives
- Problem-Solving: Develops creative solutions to unique procedural and strategic challenges
- Professionalism: Maintains poise under pressure and handles matters with tact and diplomacy
General Responsibilities
- Adhere to NBU safety guidelines and practices at all times
- Maintain a clean and safe work area
- Maintain strict confidentiality of business, employee, and customer information
- Manage leave schedule to ensure project deadlines and assignments are met
- Adhere to NBU policies and procedures
- Exemplify NBU Core Values: Integrity, Stewardship, Team, Culture, and Safety
- Participate in and support initiatives to reach annual NBU Performance Measures
Certification and Licensures Requirements
- Two (2) years of experience in utilities and or municipal government preferred
- Valid Class 'C' Texas Driver's License.
Similar jobs
+This role serves as a key facilitator in advancing NBU's strategic initiatives, coordinating project activities and ensuring seamless operational support across both departments. · Coordinate and track projects and strategic planning initiatives across Business Planning and Stra ...
5 days ago
Under the direction of the Director of Enterprise PMO, the Business Planning Coordinator provides project coordination, strategic planning support, and administrative leadership for the Business Planning Department and the Strategy and Research Department. · ...
4 days ago
The Business Planning Coordinator provides project coordination, strategic planning support, and administrative leadership for the Business Planning Department and the Strategy and Research Department. · ...
4 days ago
'Job summary: The Associate Project Manager supports project activities including planning scheduling monitoring reporting and executing tasks within a PMO environment. This position ensures initiatives align with organizational strategies commitments objectives.' ...
2 weeks ago
The Procurement Project Coordinator (PPC) is responsible for supporting the proper execution of Projects as necessary. The position will also be responsible for maintaining active project plans in MS Project/Excel/SharePoint base applications and help Client Procurement associate ...
3 weeks ago
We are seeking an experienced and highly skilled Project Manager with high business acumen and experience in SAP S/4 implementations to join our IT PMO team. · The Project Manager will oversee project implementation from initiation to completion ensuring execution within time sco ...
1 month ago
We're partnering with a growing San Antonio tech firm to find an IT Project Manager who can own end-to-end delivery of enterprise systems, · networking, and infrastructure projects.Lead full lifecycle delivery of technical implementation projects · Coordinate engineers, architect ...
3 weeks ago
The Senior Program Coordinator provides a combination of high level analytical and/or technical support pertaining to the day-to-day operations of the BAI Program Management Office (PMO) and the Government Services department. · Manage the Passport application process for all BAI ...
1 month ago
JST is currently seeking a Personnel & Knowledge Management Program Manager to join our team. · This is a full-time position in San Antonio, TX, with hybrid possibility. Manage onboarding and offboarding coordination for contractor staff, including background checks and governmen ...
1 month ago
The Program Coordinator provides a combination of high level analytical and/or technical support pertaining to the day-to-day operations of the BAI Program Management Office (PMO) and the Government Services department. · ...
1 month ago
We are seeking an experienced IT Infrastructure Project Manager to lead and coordinate networking and structured cabling projects for external clients across education and public sector environments. · This role will be instrumental in formalizing and maturing project management ...
3 days ago
The Senior Program Coordinator provides a combination of high level analytical and/or technical support pertaining to the day-to-day operations of the BAI Program Management Office (PMO) and the Government Services department. · ...
1 month ago
This is an immediate need for a talented Project Manager in Universal City, CA. The contract opportunity has long-term potential and includes employee benefits such as health insurance and paid sick leave. · Employee benefits include health insurance (medical, dental, vision), 40 ...
1 week ago
The Procurement Project Manager (PProjM) is responsible for assisting and as directed driving & collaborating with a cross functional team from multiple functions/regions, on the execution of specific PPE Purchasing program and specific initiatives. · ...
3 weeks ago
The Revenue Cycle Action Officer supports the Revenue Cycle Modernization & Innovation (RCM&I) team by coordinating and optimizing Oracle Health (MHS GENESIS) configuration to ensure accurate, compliant claims processing across the Military Health System (MHS). · Serving as a ce ...
3 weeks ago
STS Systems Defense LLC a Government Consulting Contracting firm is seeking Acquisitions Support Specialist to support the Air Force Joint Worldwide Intelligence Communications System AF JWICS Program Management Office PMO. · ...
3 weeks ago
The Systems Engineer is a critical liaison role embedded with mission partners at designated locations to ensure sustained visibility coordination and support for both HNI and OPS mutual items of interest.The FERs will work closely with HNI Program Managers PMs MAJCOM A6s and oth ...
3 weeks ago
We are seeking a Program Manager to join our team. This is a full-time position in San Antonio, TX with hybrid possibility. · Manage onboarding and offboarding coordination for contractor staff. · ...
1 month ago
We are seeking a Junior-Level Acquisition Support Specialist to join our team supporting the Air Force Joint Worldwide Intelligence Communications System (AF JWICS) Program Management Office (PMO). This position will focus on post-award contract administration, documentation mana ...
3 weeks ago
The Director Project Management Office will lead change management of an experienced team of professionals, establish best in class program management practices, and ensure operational excellence. · This position requires equal parts team leadership, cross-functional strategic pl ...
3 days ago