Materials Coordinator - Boston
4 days ago
Job summary
This position involves coordinating materials for various departments in the hospital including Emergency Department, OR, PACU etc. It includes ordering inventory management data collection and reporting equipment maintenance repair emergency provisions capital equipment planning among other things.Responsibilities
- Responsible for ordering inventory accountability charging stock non-stock surgical supplies physician special requests equipment.
- Createreviews requisitions accuracy before forwarding approver buyer maintains purchase orders records regularly inventories all supplies equipment evaluates adjusts par levels cooperation CPD OR ED Support Staff needed assists physical inventories special inventory cost projects needed communicates issues impacting surgical schedules day-day operations arranges deliver needed equipment added procedures procedures stages orders end user location verifies order receipt works vendors ensure availability substitutions pricing lead times maintains good relationships instrument product representatives available site as needed assists Project Management conjunction Service Line Coordinators Sterile Processing IPP Managers directors maintain implant consignment usage verification proper nursing documentation expiration charge exchanges bill replace orders next day replenishment manages Central Processing clean room ED Designated non-stock clean room well maintained neat organized stocked par level parameters ensure product available use open order tracking Procurement Contracts Backorder Management identify issues backorders contract updates internal external issues create open orders coordinates delivery returns appropriate vendors timely fashion coordinates storage distribution non-stock products follows ordered items backorders received resolves shipment discrepancies problems vendors Materials Management accurate purchase source document files orderly manner negotiates pricing gathers quotes purchasing capital OR equipment negotiating skills pleasant accommodating demeanor ensures proper communication customer service throughout managed departments works closely Purchasing Contracts Accounts payable ensures ordered items vendor invoices accurate processed according to product usage verification provides backup support Supply Chain staff as needed assists research procedure sending new products VAT both OR clinical hospital-wide product samples approved brought BMC acts model department staff demonstrate appropriate professional manner dealing Vendors endusers coworkers forwards InforLawson issues Data Analyst inspection correction observed facilitates item vendor changes Buyers Analysts contract updates conversions notifies Contracts Team pricing disputes renegotiations consignment agreements initiates vendor Contract IPP Management necessary assist Buyer purchase order accounts payable especially utilizing EPIC Implant discrepancies forwards any implant verification documentation errors Peri Operative Implant Specialist Service Line Coordinator Business Manager necessary cooperates communicates supervisor management peers general staff physicians personnel identifies resolves root cause creating exceptions avoid issue repeating provides Vendor Returns ensures credit posting resolve outstanding returns Buyer Accounts Payable respects maintains confidentiality patient physician hospital related information serves Recall group matters supply acquisition recalls back-orders effect IPP assisting hospital wide confirmation acknowledgement provides OR staff MSA off shift assistance specifically items immediate next day participates all special projects deemed necessary Supply Chain management advises Service Line consignment fluctuations increases trends
Job description
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