Payroll Manager - Irvine, United States - Veritas Search Group

Description

Payroll Manager

Reports to:

CFO
Date: 04/23/2024


Position Summary:
Under the general direction of the
CFO, the Payroll Manager is responsible for overseeing payroll administration.

The role includes monitoring tasks essential for achieving the organization's payroll objectives and maintaining relationships with external auditors and state and federal agencies.

The position demands a highly detail-oriented individual with substantial knowledge of payroll administration, including knowledge of prevailing wages and compliance with state and federal regulations.

Job Responsibilities, Duties & Essential Functions:

• Direct and oversee payroll administrators, ensuring appropriate task delegation.
• Compute and input weekly payroll with assistance from payroll administrators.
• Handle payrollrelated inquiries from government agencies such as wage garnishments, unemployment claims, and disability claims.
• Participate in the administration of employee benefits affecting payroll, including retirement plans, health benefits, and workers' compensation.
• Provide necessary payroll reports to the Accounting department (e.g., payroll journal, payroll budget analysis, accrual balances).
• Enter and manage Certified Payroll information into the electronic Certified Payroll Reporting system in a timely manner.
• Support all employees by resolving payrollrelated queries and issues.
• Utilize automated payroll systems such as SAGE.
• Ensure compliance with all relevant state and federal wage and hour laws.
• Regularly update and input employee information.
• Stay updated on changes in payroll processing systems and wage and tax laws.
• Liaise with federal, state, and local tax agencies as required.
• Compile payroll data, including benefits data, for payroll processing.
• Maintain communication with unit managers to ensure accurate payroll data.
• Process payroll for terminated employees promptly.
• Respond to all forms of communication, including emails and phone messages, promptly.
• Manage audits related to Workers Compensation, Union, DIR, and other regulations as necessary.
• Enhance management and employee understanding of payroll procedures.
• Maintain a clean, safe, and unobstructed workspace.
• Deliver consistent, quality customer service.
• Assist the Director of People & Culture as needed.
• Uphold the core values and mission statement at all times.
• Adapt to additional duties or changes as directed by supervision.

Education and Experience:

• High level of attention to detail and excellent organizational skills.
• Profound knowledge of payroll and payroll tax laws.
• Dependable and reliable with high confidentiality standards.
• Strong verbal and communication skills.
• Ability to work effectively as part of a team and independently.
• Practical and independent thinking.
• Quick and efficient response to emergency situations.
• Strong problemsolving and analytical skills.
• High degree of accuracy and strong data entry skills.
• Bachelor's degree or equivalent experience in payroll.
• At least 4 years of specialized payroll experience.
• Fluency in Spanish is a plus.

Physical Demands of the Position:

• Standing (45%), sitting (45%), and walking (10%).
• Routine lifting of up to 25 lbs.
• Occasional pushing/pulling, bending, crouching, twisting.
• Continuous handwrist motion and intermittent elbow/shoulder motion.

This job description is a guide to the major responsibilities of this position and may include tasks outside this scope as needed to achieve organizational goals.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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