Administrative Assistant, ELC and ED Leadership - Homewood, United States - Samford University

Description

Location : Main Campus - Homewood, AL

Job Type: Staff Full Time

Job Number: FY2400198

Division: Academic Affairs for Staff

Department: STA-Dean, OBB School of Ed & Prof Study

Opening Date: 04/11/2024

Closing Date: 7/31/2024 11:59 PM Central

FLSA: Exempt

Welcome to Samford University's application process powered by NeoEd

You can submit an online application by clicking on the job title you are interested in and clicking on the "Apply" link After viewing the Posting, click the 'Apply' tab. If this is the first time you are applying using our new online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload a saved document on your computer containing your information, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to job qualification information. Demographic information is maintained only for statistical reporting and is not associated with individual applications.

It is important that you review any prepopulated information as applications must show all the relevant education and experience you possess. Incomplete applications may not be accepted.
Description

The Administrative Assistant to the Education Learning Commons and Department of Educational Leadership services the School of Education to meet the needs of the faculty and students. This position provides support to faculty and students who use the materials, supplies, and technology equipment available in the Education Learning Commons. The position also provides support f, including but not limited to budget management, purchasing, and completion of personnel and travel forms for the faculty and chair of the Department of Educational Leadership. Finally, the position will support events that provide professional enrichment and development for P-12 teachers and administrators.
Job Duties

EDLD Responsibilities:

• Manage budget, purchase materials and supplies, process personnel and travel forms, including reimbursements, and handle new hire paperwork as required.

• Complete fall-spring-summer LOAs for adjunct faculty and May-summer LOAs for full-time faculty

• Complete supplemental pay and honoraria paperwork as needed.

• Collect, review, and file EDLD course syllabi each term.

• Initiate and prepare for distribution of course evaluation surveys at the end of each fall-spring-summer term.

• Work closely with the Director of Graduate Student Services, who serves as the Academic Advisor for EDLD students and

• Course Guardian for all EDLD courses.

• Participate with other staff members to support OBSOE events (e.g., Spring Awards ceremony, etc.)

• Provide planning, purchasing, and logistical support for summer PD events involving P-12 teachers and leaders (e.g., the Diversity Forum, the Transformation Leadership Academy, the Higher Education Character Convening, etc.)

• Other duties as assigned by the Department Chair

ELC Responsibilities:

• Serve as a part-time receptionist and provide direct ELC services for faculty and students, including posting hours.

• Secure, manage, and train student workers for optimal ELC coverage for direct services.

• Serve as the point of contact for ELC space reservations.

• Maintain a clean, well-organized, and attractive learning space in the ELC. Purchase necessary materials, supplies, and technology equipment.

• Keep an accurate inventory of technology equipment and submit service requests to Technology Services as needed.

• Troubleshoot (and train student workers to troubleshoot) minor ELC and classroom technology issues for faculty and students.

• Facilitate loaning of children's books, professional materials, and technology equipment through the ELC.

• Act as liaison to Davis Library, reporting and updating collections information as needed.

• Other duties as assigned.

Qualifications

• High school education and a minimum three (3) years of experience in an administrative assistant role OR Bachelor's degree and one (1) year of experience in an administrative assistant role
• Excellent organizational skills.
• Experience using Office 365 programs (e.g., Word, Excel, Outlook, PowerPoint)
• Strong verbal and written communication skills.
• Ability to multitask.
• Ability to work independently and/or in a team environment.

Preferred Qualifications

• Bachelor's degree in Education, Business/Business Administration, Communication or a related field.
• Previous experience working in a higher education office setting.
• Previous experience supporting and managing the use of educational technology equipment.

We offer a complete benefits package to full-time employees including health care, dental, vision, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our

01

Do you have a Bachelor's degree or higher in a related field?

• Yes
• No

02

Do you have experience as an office manager, administrative assistant or receptionist?

• Yes
• No

Required Question