Advancement Services Representative, College of Medicine - Hershey - Penn State University

Description

Advancement Services Representative

Penn State is currently seeking an Advancement Services Representative to support the Development and Alumni Relations office at Penn State Health and Penn State College of Medicine (DDAR Medicine). As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Associate Director of Operations and working closely with the DDAR Medicine team, as well as other partners, the Advancement Services Representative will:

• Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications
• Build and manage relationships with multiple internal and external departments
• Receive, code and record gifts and pledges, ensuring accuracy, proper documentation, and compliance with University, Health System, and other applicable policies and regulations
• Collect, scan, retain and index all necessary documentation associated with gifts and pledges for auditing purposes
• Create and update constituent records in the CRM
• Create journal entries for deposits and transfers in the SAP accounting platform
• Request gift allocation and appeal codes
• Track the creation and execution of endowment and named annual fund account guidelines
• Track status of pledges and draft correspondence to donors as appropriate
• Generate memorial and honor letters to constituents
• Support DDAR Medicine's donor and alumni events including contract submittals, purchase requisitions, and expense reconciliation
• Support DDAR Medicine's team with a variety of operational needs including maintaining office lists and schedules, maintaining equipment inventory and replacement schedules, and ordering general office supplies

The successful candidate will have:

• Understanding of fundamental accounting principles and experience in recording and reconciling monetary transactions
• Exceptional attention to detail and commitment to accuracy in all aspects of work
• Proficiency in financial systems and software with the ability to generate reports
• Hands-on experience with enterprise-level software platforms, such as CRMs and SAP, and the ability to navigate complex systems effectively
• Exemplary interpersonal and communication skills, both written and verbal
• Dedication to fostering an inclusive, respectful and collaborative environment for colleagues and students
• Proven ability to self-motivate and work both independently and as part of a team
• Commitment to professional development, learning, and being mentored

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

Minimum Education, Work Experience & Required Certifications

Associate Degree; 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None

Penn State's Division of Development and Alumni Relations

If you believe in the power of higher educationand philanthropyto shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at and explore the success of our most recent campaign at

Building a Career and a Life at Penn State

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroomit's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world:

This position is based at Penn State Health and Penn State College of Medicine in Hershey, Pennsylvania. With proximity to New York, Washington D.C., Philadelphia, and other major metropolitan centers, and with strong ties to Penn State's University Park campus, located less than two hours away, Penn State Health and Penn State College of Medicine connects central Pennsylvania with world-class medical care, research and education.

Known to residents and visitors as "the Sweetest Place on Earth," the city of Hershey is still home to the chocolate company created by Milton S. Hershey, and thousands of families each year enjoy the fun of Hershey Park, with its more than seventy rides and attractions. Hershey also welcomes avid golfers to four world-class courses, and the area offers a range of outdoor activities, including fishing, hiking and biking. Penn State Health Milton S. Hershey Medical Center is just thirteen miles from the center of Pennsylvania's state government in Harrisburg, ranked as one of the top cities in the country to raise a family. To discover why residents love our region, please visit:

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $42, $61, Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO Is The Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.