Travel & Expense Associate - Bannockburn, United States - Stericycle

Description

About Us:

Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one's identity.

Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way.

Position Purpose:

The T&E Team is responsible for day to day administration of Stericycle's Travel and Expense program, T&E Card, P-Card and Concur which is Stericycle's tool for out of pocket reimbursement and card reconciliation. In addition, the team audits reimbursements and card transactions for compliance to the Global T&E and Corporate Card Policy.

As the Accounts Payable Associate T&E, this role has a strong focus on customer service, helps make recommendations for enhancements and expansion of the T&E programs to drive best practice with the organization.

This role is a hybrid schedule requiring the person to be onsite at our Bannockburn location 3 days a week.

Key Job Activities:

• Manage the card application/issuance/termination process:
  • Reviewing card applications and employee agreement forms for completeness and approvals.
  • Review new account set up and card distribution while ensuring timely card terminations.
  • Review and manage cardholder listings, account status, terminations, etc.
  • Provide key reporting metrics for card data.
  • Support and recommend changes as needed to Merchant Card Cardholders (MCC) restrictions, temporary and/or permanent changes to cardholders' account limits.
• Assists with day to day and any month end T&E administration which includes:
  • Concur support to Team Members, Card inquiries
  • Assist/support any questions and inquiries from team members.
  • Month End archiving of payments/journal entries
  • Providing monthly and ad-hoc reports
  • Assist with any other new requests, processes or projects that may come through
• Act as a Subject Matter Expert for T&E
  • Provide cross training on various T&E processes to existing and new team members
  • Provide backup for any overflow of tasks or coverage for any absences in the team
  • Assist in documenting and updating Standard Operating Procedures
  • Provide support to other cross functional teams including IT, Procurement, Accounting, Business Units, etc.
• Support Team Lead/AP Manager with training for users by developing procedures and training around Concur/Card Program.
  • This includes assisting with regular standing training/ Q&A sessions for the company around Concur as well as the Card program
  • Supporting the development of training materials and best practices for the users and support with updating T&E Share point on tips, best practices and updating other T&E documents
• Supports and recommends process improvements that provide enhanced controls and auditing, cost savings as well as increase team efficiency and management of the program.
• Provide daily/weekly/monthly up front and backend audit for all T&E expenses in support of compliance to Global T&E and Card Policies. This role acts as a Subject Matter Expert for the T&E Polices and its practical application.
  • This would include reporting of audit findings to T&E management
  • This would include managing the refund/repayment process for any misuse/personal expenses from Team Members
• Support implementation of any new processes or projects with any required testing and training

Experience:

• Bachelor's Degree required.
• Expert knowledge, work experience, and training in Concur, SAP knowledge and experience preferred.
• Two to five years of accounting/finance experience in a general office environment, demonstrating a general knowledge of accounting systems.
• Strong analytical skills, and consistently takes initiative when investigating issues and requests
• General knowledge of Microsoft Office (Excel, Access, Word, Outlook, PowerPoint) knowledge is a minimum requirement.
• Demonstrate effective and diplomatic oral and written communication skills.
• Demonstrate the ability to self - review work for accuracy with a strong attention to detail.
• Demonstrate the ability to initiate action as needed to accomplish work while in a team environment.
• Demonstrate the ability to analyze information, identify problems and recommend solutions.
• Demonstrate the ability to process a large amount of data accurately and timely.
• Demonstrate the ability to possess a positive and can-do attitude.
• Demonstrate flexibility, initiates support and change.

Benefits:

Stericycle currently offers its employees the option to participate in a full range of benefits, including a health care program which includes medical, dental, vision and prescription coverage, healthcare and dependent care flexible spending accounts, life and accidental death and dismemberment insurance, an employee assistance program, tuition reimbursement, paid vacation and sick time, a 401(k) plan, and an employee stock purchase plan. Participation in some programs requires that employees be regularly scheduled to work a minimum number of hours and/or to have fulfilled a waiting period after they begin employment with Stericycle.

Disclaimer:

The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job. This document does not create an employment contract, implied or otherwise. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources policies and local laws. To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.