Administrative Specialist II - Frankfort, United States - Kentucky Personnel Cabinet

Description

Advertisement Closes 5/10/2024 (8:00 PM EDT) req60642 Administrative Specialist II Pay Grade10 Salary $38, Annually Employment Type EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | HR/WK Hiring Agency Cabinet for Health & Family Services | Department for Public Health Location 100 Sower Blvd,
Suite 204
Frankfort, KY 40601 USA Description The Division of Laboratory Services (DLS) offers an exciting, ever-changing work environment with manyopportunities to assist with public health ventures, while increasing personal career development. Chargedwith responsibility to the Commonwealth's citizens, we work to improve the health and safety of Kentuckiansthrough prevention, promotion and protection.

We are seeking a motivated and efficient AdministrativeSpecialist II, an important position in the Customer Service Section of the Business Operations Branch, whichis responsible for ensuring that DLS has all the tools needed in order to provide high quality, accurate andtimely laboratory testing and diagnostic services to healthcare providers and clients throughout theCommonwealth of Kentucky.

We offer generous vacation and sick leave, health insurance, professionaldevelopment, training, participation in our state retirement plan and much more. DLS is seeking anAdministrative Specialist I to serve as the Division receptionist; the main point of contact for those callingor responding in-person to the laboratory. This individual will provide administrative support in the review,evaluation, development and implementation Division activities. Focus will be on excellent customer service,reviewing purchasing documents for accuracy and providing demographic data entry. The candidate for thisposition needs to be a fast learner, enthusiastic, motivated to do an excellent job, have a desire to improvesystems and keep the team informed of issues. The successful candidate should be professional, polite,attentive to details, and understands the Health Insurance Portability and Accountability Act (HIPAA).

Position is 100% in office.

Responsibilities for the position:

Performs division receptionist duties.

Provides beginning level administrative support.

Collects and analyzes funding data, logs in spreadsheet.

Helps resolve billing discrepancies.

Division Procard holder.

Enters patient demographics, ensures accuracy.

Develops and maintains Microsoft Excel and Word documents as requested by management team.

Collects data and monitors metrics used for quality assurance and compliance programs.

The successful candidate should have the following skills:

Computer Literacy/Data entry experience

Understand confidentiality requirements (HIPAA)

Perform MS Excel, Word, Power Point functions

Strong customer service skills

Strong written and verbal communication

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at or . Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS