Anticipated EMIS Coordinator - Lodi - Cloverleaf Local Schools

Description

**Official job description is under review**
Qualifications:

• High school diploma or equivalent required; associate degree or post-secondary training in information systems, business, or related field preferred.
• Demonstrated high moral character, strong work ethic, and good attendance record.
• Strong understanding of data management, validation processes, compliance reporting, and state funding implications.
• Ability to analyze data, identify discrepancies, and resolve reporting errors independently.
• Ability to maintain confidentiality in accordance with FERPA and all applicable state and federal regulations.
• Demonstrated ability to collaborate effectively with administrators, IT staff, the Information Technology Center (ITC), and building personnel.

General Description:
To serve as the district's lead coordinator for the Educational Management Information System (EMIS), ensuring the accurate collection, verification, submission, certification, and compliance of all required student and staff data to the Ohio Department of Education and Workforce (ODEW). The EMIS Coordinator ensures adherence to state and federal reporting requirements that directly impact district funding, accountability determinations, graduation requirements, and program compliance.
Essential Functions:

• Coordinate and manage all EMIS reporting cycles in accordance with ODEW timelines and requirements.
• Ensure accuracy, completeness, and compliance of student and staff data submitted for state reporting, including enrollment, attendance, course, program, assessment, graduation, discipline, and personnel information.
• Monitor, analyze, and resolve data validation errors and data review flags prior to certification of data to ODEW.
• Verify and submit data for Excess Costs and Catastrophic Costs within timelines established by ODEW.
• Maintain accurate student demographic, enrollment, withdrawal, attendance, discipline, program, and course data within the district's student information system.
• Maintain accurate staff position, credential, licensure, and employment data required for state reporting.
• Work collaboratively with the IT Department to extract data, assist with data uploads, manage system integrations, and ensure data integrity across district software platforms.
• Work closely with the Information Technology Center (ITC) to support accurate data transmission, troubleshoot reporting issues, and ensure compliance with EMIS reporting requirements.
• Develop and implement internal data verification procedures to strengthen data governance, ensure accuracy, and minimize audit findings.
• Provide data analysis and generate reports for district administrators to support funding projections, accountability measures, compliance monitoring, and decision-making.
• Respond promptly, accurately, and professionally to state, federal, and independent audit requests, providing required documentation and supporting materials as needed.
• Support district audits and compliance reviews by maintaining organized documentation of reporting processes, procedures, certifications, and submission confirmations.
• Regularly participate in professional development, EMIS trainings, state webinars, and regional meetings to remain current on legislative updates, EMIS manual changes, and reporting requirements.
• Assist building secretaries, guidance staff, and administrators with proper data entry procedures and troubleshooting to ensure reporting accuracy and consistency.
• Perform general office responsibilities as assigned to support district operations.