Executive Assistant - Washington, United States - NAEYC

Description

Job Description

The National Association for the Education of Young Children (NAEYC) is seeking an Executive Assistant to support the Chief Executive Officer. NAEYC is a professional membership organization with 80+ employees across the United States; maintains an innovative environment deeply focused on vision, mission, values and beliefs; and works to promote high-quality early learning for each and every child, birth through age 8, by connecting early childhood practice, policy, and research. NAEYC advances a diverse, dynamic early childhood profession and supports all who care for, educate, and work on behalf of young children.

Reporting to the Chief Executive Officer (CEO), the Executive Assistant plays a critical role in serving as a representative for NAEYC and on behalf of the CEO with a particular focus on scheduling, communication, meeting preparations, and project-based work.

Please attach a cover letter and resume upon application submission.

Key Responsibilities:

• Provide expert proactive administrative management support to the CEO
• Manage the CEO's calendar with internal and external stakeholders
• Arrange complex and detailed travel plans, itineraries, and agendas
• Prepare background materials as needed on meeting purpose and attendees; provide meeting agendas
• Arrange for successful execution of on-site meetings, including agendas, materials, refreshments/meals, support for visitors
• Support management of the Executive Office budget and expense processing and reporting according to policy
• Execute and manage a variety of special projects while setting up timelines, expectations and completion
• Create and prepare meeting or speech presentation materials including slides or reference materials

Education and Experience

• Associate's degree or equivalent Additional related coursework, Bachelor's degree a plus
• 8-10 years of related experience, supporting executives with increasing responsibilities, and supporting Board of Directors activities

Knowledge, Skills & Abilities

• Proven experience successfully handling confidential information as a trusted assistant supporting executive leaders
• Demonstrated expertise using MS365 including SharePoint, databases, and meetings software
• Demonstrated expertise using virtual meeting platforms such as Zoom and Microsoft teams.
• Strong organizational skills that reflect ability to prioritize and deliver on multiple tasks seamlessly with excellent attention to detail with urgency and timeliness.

Position Designation(s): Business Operations and Required Travel. This role will need to maintain a regular physical presence in NAEYC's office and there for is eligible for telework and not eligible to be fully remote.

The Executive Assistant will be required to regularly report on-site to support the CEO at the NAEYC office on days the CEO is in-office.

EQUAL EMPLOYMENT OPPORTUNITY - NAEYC is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, marital status, personal appearance, sexual orientation, gender identity or gender expression, family responsibilities, political affiliation, matriculation, genetic information, disability, or protected veterans status, or any other factor that is a prohibited consideration under applicable laws and regulations.