Finance Analyst - Buffalo, United States - Opticall BPO

Description

Job Description

I. Summary/Objective:

Our finance analysts are in charge of the final product which are Financial Statements. In this role we also provide analysis of the different transactions from the Company like sales, cost of goods sold, inventory, payroll, rent, loans, taxes, and fixed assets. We also prepare some forecasting on these types of accounts. In addition to this, we lead Franchise accounting, we coordinate the billing cycles, cash requirements, NSO requirements.

II. Responsibilities:

• Rents
• Manage & Register leases agreements portfolio in Visual Lease
• Reconcile & Schedule monthly payments related to each location leases
• Keep track of lease agreements renewals, and compliance of Landlords and tenants obligations
• Active & Constant communication with landlords.
• Fixed Assets
• Review and Prepare NSO COGS Recognition against NSO Budget per each new store open (Corporate Opening)
• Keep updating and reconciling Fixed Assets modules and run monthly depreciation. (Additions, Transfers, etc)
• Register and track all disposals of fixed assets.
• Weekly cash plan updates & requests (Rent, Sales Tax, Property Tax, and Personal Tax)
• Taxes
• Register and follow up sales taxes permits and rates in all states.
• Review and process monthly tax returns prepared by SOVOS and make sure all the company liabilities are current.
• Register and fill out forms for Property and Personal Tax obligations per state.
• Prepare monthly accruals based on last tax obligations and request payments to the counties as needed.
• Register & Renew Business License for all retail locations (Follow up on every store)
• Prepare and send weekly ZOHO expenses reports to Operations.
• Register new users in the ZOHO app.
• Payroll
• Register in the accounting books all transactions related to payroll that are coming from ADP's portal ensuring compliance with the accounting standard & budget.
• Prepare weekly reconciliation from payroll liabilities and expenses against payments.
• Prepare and register weekly Payroll Accrual
• Follow Up and Register Payroll Tax ID per state.
• Inventory & COGS
• Reconcile inventory stock balances of frames and lenses against accounting book balance.
• Follow up and register all the new/ in-transit purchases of inventory frames and lenses.
• Prepare monthly unit cost analysis and update values in our POS systems as required.
• Prepare closing adjustments entries that express accurately the account balance of inventory and Cost.
• Daily Update of distributions centers stock rollforward.
• Franchise BIlling
• Prepare and reconcile franchise operation bank accounts.
• Collect and register franchise payments (NSO & weekly invoices).
• Prepare and register weekly Franchise Invoicing (Invoices, Credit Memos, etc)
• Create and send NSO quotations every time a new franchise location is signed.
• Review and Prepare NSO COGS Recognition against NSO Budget per each new store open (Franchise Opening)
• Franchise inquiries follow up
• Financial Statements & General Accounting
• Daily Review of Sales and COGS posting and reconciliation.
• Review the monthly deferred revenue, estimations, and other entries related to company revenue posting and reporting.
• Register monthly Bank Fees per location and company.
• Prepare & Register Month-end adjustments
• Perform a general accounting review to make sure all the revenue, cost, expenses, etc are booked properly.
• Prepare Monthly Financial package reports (General Accounting and Franchise)
• Prepare audit requirements (banks, auditors, and tax entities)
• Propose new initiatives to improve the operative accounting/finance process and submit them to the Finance Coordinator for consideration and approval.
• Support the Finance Finance Coordinator in other related duties under the department responsibilities. (Projects & Open items)
• Generate other financial reporting information required by the company management.
• Other duties related to Finance.

III. Education and Experience:

? Bachelor's degree in Public Accounting or Finance

? +2 year experience in Accounting, Internal or External Audit

IV. Required Skills:

? Strong verbal communication skills, organizational skills, and detail-oriented, multi-tasking skills.

? High level of interpersonal skills to handle sensitive and confidential situations and documentation.

? Computer Knowledge - Proficient with PC applications and systems (e.g. Email, Chat, IM, Word, Powerpoint) required.

? Advanced English level.

?Intermediate/Advanced Excel

? Ethical Conduct.

? Multitasking and time-management skills, with the ability to execute tasks efficiently

? Hands-on attitude with the desire to improve our work environment.

? Reporting and Financial Statements knowledge

? US GAAP knowledge is a plus