Executive Assistant/Legal Assistant - Raleigh - North Carolina

    North Carolina
    North Carolina Raleigh

    21 hours ago

    Description

    Executive Assistant/Legal Assistant

    The primary purpose of this position is to provide high-level legal and administrative support through an approximately 60/40 allocation of responsibilities between the General Counsel's Office and the Office of the Secretary. In its legal support capacity, the Legal Assistant provides essential day-to-day administrative assistance to the General Counsel and serves as a central point of coordination for all legal office operations.

    This includes managing calendars, deadlines, and priority workflows; tracking action items follow-ups drafting formatting proofreading correspondence memoranda maintaining organized electronic physical legal files This position oversees intake routing monitoring response timelines maintains logs advisory opinions reviews manages agency's services system ensures accurately logged monitored flags overdue high-risk stalled itemsexecution renewal version control This role requires handling privileged sensitive information strict discretion escalating risks appropriately supporting process improvements standardized templates procedures identified opportunities enhance efficiency accuracy First contact requests professional internal external stakeholders uphold responsiveness clarity

    In administration support role Office Secretary assist Executive complex requests special projects events responsibility manage executive scheduling meetings travel logistics speaking engagements communications fiscal staff serve primary contact inquiries directed DOA leadership independently screen calls emails visitors confidential matters ensure smooth daily records management procurement adherence policies procedures backup budget functions travel authorizations reimbursements invoices direct pay Additional duties leadership departmental initiatives official documents routine correspondence meeting minutes incoming mail processes maintain organized confidential related policies orders legislation documentation ensuring recordkeeping compliance procedural deadlines


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