Administrative Assistant - Pflugerville, Texas

Only for registered members Pflugerville, Texas, United States

22 hours ago

$38,000 - $65,000 (USD) per year *

* This salary range is an estimation made by beBee

Administrative Assistant & Front Office Specialist · About Unparalleled Preparatory Academy · Unparalleled Preparatory Academy (UPA) is a mission-driven learning community redefining education through career immersion, design thinking, leadership development, and real-world appli ...

Job description

Administrative Assistant & Front Office Specialist

About Unparalleled Preparatory Academy

Unparalleled Preparatory Academy (UPA) is a mission-driven learning community redefining education through career immersion, design thinking, leadership development, and real-world application. We believe excellence is intentional—and every team member plays a critical role in student success, family experience, and school growth.

We are seeking a highly organized, people-centered Administrative Assistant & Front Office Specialist who thrives in a fast-paced school environment and brings both operational strength and enrollment-focused customer service to the front office.

Primary Purpose

This role serves as the front-line hub of school operations and family engagement. The Administrative Assistant & Front Office Specialist ensures smooth daily office functions while supporting enrollment growth by guiding families through the application and enrollment process from first inquiry to completion.

The ideal candidate is energetic, detail-oriented, responsive, and confident—someone who can manage multiple priorities, close communication loops, and represent UPA with professionalism and warmth at every interaction.

Key Responsibilities

Front Office & Administrative Operations

Manage daily front office operations to ensure an organized, welcoming, and high-functioning school environment

Provide administrative and clerical support to school leadership with minimal supervision

Serve as the primary point of contact for students, families, staff, and visitors (in person, phone, and email)

Handle confidential information with discretion, professionalism, and integrity

Prepare, organize, and maintain records, reports, correspondence, and filing systems

Manage office calendars, schedules, meetings, interviews, and schoolwide events

Support purchasing, payment processing, inventory management, and office supply ordering

Track attendance, timekeeping, and administrative documentation as assigned

Enrollment Support & Family Engagement (Sales-Oriented)

Act as a welcoming ambassador for UPA, creating strong first impressions for prospective families

Manage inbound enrollment inquiries via phone, email, and in-person visits

Follow up consistently with prospective families to close application and enrollment loops

Schedule and support school tours, open houses, and enrollment events

Maintain accurate enrollment records and track prospective family communication

Support application completion, document collection, and enrollment timelines

Collaborate with leadership to improve enrollment systems, workflows, and family experience

Qualifications

Education

High school diploma or GED required

Bachelor's degree preferred

Must pass a fingerprinting background check (non-refundable fee approximately $50)

Experience

4–6 years of administrative, front office, or office support experience

Experience in customer service, sales, or enrollment-related roles strongly preferred

Prior experience in a school, nonprofit, or mission-driven organization is a plus

Knowledge, Skills & Dispositions

Thrives in a high-energy, fast-paced school environment

Strong organizational, communication, and interpersonal skills

Sales-minded approach to follow-up, responsiveness, and closing enrollment tasks

Professional, warm, and confident front-facing presence

Ability to manage multiple priorities with accuracy and urgency

Proficiency in office software, email, spreadsheets, and school systems

Self-directed, solutions-oriented, and comfortable working independently

Commitment to high expectations, accountability, and continuous improvement

Working Conditions

Physical Demands

Prolonged sitting, standing, and walking

Frequent bending, kneeling, pushing, pulling, and lifting

Repetitive hand motions and extended computer use

Mental & Environmental Demands

Fast-paced environment with frequent interruptions and deadlines

Indoor work with occasional outdoor duties during events

Occasional extended or weekend hours to support enrollment or school activities

Why Join UPA?

At Unparalleled Preparatory Academy, this role is not just administrative—it is mission-critical. You are a key driver of school operations, family trust, and enrollment success. We value ownership, initiative, and excellence, and we support team members who are ready to contribute meaningfully and grow with the organization.

If you are organized, people-focused, sales-aware, and energized by innovative environments, we invite you to apply.

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