Accountant Supervisor II - Bunnell, United States - State of Florida

Description

Requisition No: 828798Agency: Department of Health

Working Title:
ACCOUNTANT SUPERVISOR II -
SES

Pay Plan:

SES

Position Number:
Salary: 55,000.00

Posting Closing Date: 05/09/2024Total Compensation Estimator ToolInternal Agency OpportunityApplicants accepted only from Department of Health employees, (includes OPS, Career Service,
SES or SMS employees).

Applicants will not be accepted from outside of the department.
This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work.

The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action.

The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

This position works under the direction of the Flagler County Health Department Business Manager III
SES.

This position provides operational and financial management including identification and analysis of complex information management needs related to both the strategic and tactical operational support of CHD Federal, State and grant funded public health programs and development.

These functions require the incumbent to possess the ability to use independent judgment and considerable latitude for decision making and formulation/implementation of policies and procedures which have significant impact in financial administration and preparation/administration of the annual operating budget.

This position is responsible for assisting in the preparation and maintenance of the annual CHD operating budget.

As such, works with Senior Leadership Team, Division Directors, Fund Managers and Clinic Managers to develop annual operating budget for each fiscal year.

Assures detailed budget analysis for all Level 4budget entities; conducts training on an on-going basis regarding budget development, budget preparation, budget management and provides key technical guidance for utilizing reports as management tools.

Monitors OCA cash balances and initiates adjusting entries or budgetary adjustments to keep these balances within acceptable parameters.

Incumbent acts as a resource for partner CHDs, as defined by intra-agency agreement(s), to provide ongoing budgetary guidance and hands-on assistance.

This includes budget preparation and monitoring, OCA monitoring and adjustments, and fiscal year end reporting. This position is expected to perform detailed analysis and data entry, utilizing the state format. Incumbent will ensure timely submission to Central Office.

Responsible for assisting with the coordination of the timely and accurate completion and submission of DOH-Flagler and DOH Baker Internal Control Questionnaire to the Bureau of Finance and Accounting.

Responsible for assessing and facilitating resolution for any identified critical weaknesses in our internal systems identified in this review process.

Responsible for assisting with the coordination of the collection, consolidation, preparation, validation, and submission of DOH - Flagler and DOH-Baker Year-End Financial Statement to include the yearly pharmacy inventory and submit information to the Bureau of Finance and Accounting in a timely and accurate manner.

Assists Business Manager III with Flagler CHD and Baker CHD with various administrative and accounting tasks as follows:
(A) Expense Reallocations with Transfer (TR) 58s, 51s and 96s (B) Performs Pharmacy Insurance Estimates (C) Maintains, tracks, updates, and balances Rate spreadsheet as People First and FLHealthDesk.
HR transactions occur. Ensures Rate system is reviewed monthly and in balance according to the People First and FLHealthDesk.
HR transactions that occurred.

(D) Ensures Single Federal Award certificates are completed and submitted every six months in compliance with DOHP E)Responsible for accurately and timely SEFA submission.

(F) .

Performs Unannounced Quarterly Change Fund Audit for all CHD cash drawers at all locations, and uploads to SharePoint for reporting.

Information Technology Liaison between Volusia CHD IT and Flagler CHD. Process, maintain, and coordinate IT tickets via Cherwell for the CHD. Troubleshoots with employees to determine the need and submits IT tickets based on issues and resolutions. Communicates weekly directives between CHD's to ensure all tickets are processed timely and in order of priority. Tracks IT Orders, routing of supplies to appropriate employee and maintains IT equipment and supplies. Assist with yearly equipment and supply inventory to ensure adequate items are being ordered and budgeted.

Troubleshoots system issues on an as needed basis, schedule system down time with VCHD IT and FCHD staff, and coordinates and reports move of equipment and employees.

Telephone system (Avaya) greeting and phone tree maintenance in coordination with Volusia IT.Facilities management responsibilities include but not limited to; walk facilities with staff to ensure safe work environment for CHD staff, assist with submission of work orders to county, follow up with county on work orders, and troubleshoot building issues.

Motivating, developing, and directing people as they work, identifying the best people for the job.
Property Inventory Custodian Delegate responsible for maintaining inventory for all department.
Completes related duties as assigned by supervisor. Attends staff meetings, training sessions, and conferences as required. Submits timesheets as scheduled. Performs duties as outlines in the FCHD Policy and Procedures titled "Disaster Operating Procedure," as assigned.

Oversees and supervises the management of the DOH Flagler Personnel Liaison, Account Receivables, and Maintenance Mechanic, to include hiring staff, training staff, creating processes and procedures, scheduling and setting of performance expectations and evaluations.

Other duties as assigned.


Required Knowledge, Skills, and Abilities:

• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of management principles and practices.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to formulate policies and procedures.
• Ability to assess budgetary needs.
• Ability to organize data into logical format.
• Ability to compose correspondence.
• Ability to solve problems and make decisions.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to overall program budget and vital statistics
• Ability plan, organize and coordinate work assignments.
• Preferred Experience with the use of DOH-Finance & Accounting software tools including but not limited to: FLAIR/SAMAS, FIRS, FIS, CONMAN, HCMS, AIMS, PHMS; Advanced user abilities in MS Excel and relational databases, such as MS AccessQualifications:Minimum -Do you understand that your answers to the following questions will be verified and must be documented on your State of Florida employment application and/or attached resume to be considered valid?Are you willing to work before, during, and/or beyond normal work hours or days in the event of an emergency? This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural?Do you have a minimum of one year experience with revenue management?Do you have a minimum of one year experience with OCA cash management?Do you have experience working in a human resource department?Have you ever processed, maintain, and coordinated Information Technology Tickets?Florida Department of Health Mission, Vision, and

Values:

Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts

Vision:
To be the Healthiest State in the Nation


Values:

I nnovation:
We search for creative solutions and manage resources wisely

C ollaboration:
We use teamwork to achieve common goals & solve problems

A ccountability:
We perform with integrity & respect

R esponsiveness:
We achieve our mission by serving our customers & engaging our partners

E xcellence:
We promote quality outcomes through learning & continuous performance improvement

Where You Will Work:
200 Dr.

Carter Blvd Bunnell, Florida 32110The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.

The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions(For more information, please click );
• Flexible Spending Accounts;
• Tuition waivers;
• And moreFor a more complete list of benefits, including monthly costs, visit be advised:Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.


Note:

You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

For more information, please visit the SSS website:
you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.

E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.

The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.

These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

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