Logistics Coordinator - Indianapolis
1 week ago
Job summary
Make travel arrangements for all project operations Reserve large room blocks and negotiates rates with hotels Maintain constant communication with hotel representatives regarding rooming lists arrival times and any necessary changes Book consultant flights as needed Create and mail badges for consultants as needed Work with Project Manager to organize and maintain hotel rooming lists carpool lists throughout onboarding and during project Travel to projects as needed for project preparation consultant orientations General Logistics Work directly with AE's recruiters on staff augmentation roles requiring travel for consultants Reserve flights Reserve hotels Reserve rental cars Provide expense cost estimates SOWs Proposals Manage Zendesk ticket queue AE/Recruiter travel requests Logistics Organization Streamline travel request process ensure accurate timely reservations Facilitate process improvement fronts aid organization streamlining processes communication etc Research tools streamlining PMO processes Act liaison between AE's Recruiters consultants accounting Reconcile credit card reports logistics expenditure weekly basis Onboarding Only support large projects additional overflow support Onboard consultants projects start finish Launch background drug/medical screenings Issue tax forms paperwork Compile vaccination records organize medical screenings employee files Update employee files Maintain communication consultants throughout onboarding processJob description
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