Payroll Specialist - Chicago, IL

Only for registered members Chicago, IL, United States

2 days ago

$55,000 - $90,000 (USD) per year *

* This salary range is an estimation made by beBee

Title: · Payroll Specialist · Reports To: · Payroll Manager · Department: · Payroll · Location/Schedule: · Chicago, IL/Hybrid, 3 days in-office · Classification: · Full-Time/Non-Exempt · Who We Are: · Old Republic is a leading specialty insurer that operates diverse property & ca ...

Job description

Title:
Payroll Specialist

Reports To:
Payroll Manager

Department:
Payroll

Location/Schedule:
Chicago, IL/Hybrid, 3 days in-office

Classification:
Full-Time/Non-Exempt

Who We Are:

Old Republic is a leading specialty insurer that operates diverse property & casualty and title insurance companies. Founded in 1923 and a member of the Fortune 500, we are a leader in underwriting and risk management services for business partners across the United States and Canada. Our specialized operating companies are experts in their fields, enabling us to provide tailored solutions that set us apart.

Position Overview:

The Payroll Specialist supports the accurate and timely processing of payroll by compiling, reviewing, and maintaining required data in accordance with company procedures and applicable laws. This role ensures payroll records are maintained properly and provides support to employees and internal partners regarding payroll matters.

Essential Job Functions:

Compile, prepare, and accurately input bi‑weekly timekeeping, payroll, and benefits data.
Process multi‑jurisdictional payrolls, including pay for new hires, terminations, and employees on leave.
Audit bi‑weekly payrolls for accuracy and reconcile payroll runs.
Verify federal, state, and local tax payments, ESSOP contributions, and other payroll‑related withholdings.
Ensure timely submission of ESSOP, FSA, HSA, garnishments, and other required payments or reports.
Post payroll entries and accruals to IAS Financial in a timely manner.
Prepare monthly, quarterly, and annual payroll journal entries.
Process quarterly tax reports and payments as needed.
Respond to mandated state and federal notices and verification requests (e.g., VOE, tax levies, garnishments, disability forms).
Ensure compliance with federal, state, and local wage and hour laws.
Run payroll and reporting analytics using UKG Business Intelligence and UKG Pro Standard Reporting.
Provide payroll data and reports to Accounting, HR, and management as required.
Assist in developing, implementing, and maintaining internal payroll controls, procedures, and documentation.
Support internal and external payroll audits and assist with process improvements based on audit findings.
Participate in testing, validation, and process updates as systems or policies change.
Complete additional duties or special projects as assigned.

Qualifications:

High school diploma or equivalent required; Associate degree preferred.
2–5 years of payroll processing experience required.
Strong knowledge of payroll practices, procedures, and regulations.
Excellent written and verbal communication skills.
Strong analytical skills and high attention to detail.
Maintains accuracy and productivity when working under tight deadlines or shifting priorities.
Demonstrated ability to manage multiple tasks and meet deadlines consistently.
Experience with UKG Pro and UKG Business Intelligence (People Analytics) strongly preferred.

ORI is an Equal Opportunity Employer. ORI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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