Facilities Coordinator - Allston, United States - MWIDM Inc.

Description

• High School Diploma/GED required, with 2-4 years of experience in contract management, client care at financial institutions\*\*\
• Experience with CMMS systems (ServiceInsight, Service Channel). CMMS Planning, Scheduling and MRO management experience required.

• Build and review management reports, such as: profit and loss (P&L), work in progress (WIP), Debt, Open Purchase Orders (OPOs) & Invoice Pools.
• Coordinate the billing application, margin calculations, invoicing and client submission.
• Also, coordinate the raising of Purchase Orders (POs) for vendor submission.
• Support management's efforts to implement cost-saving opportunities, ensuring customer and GWS financial savings targets are improved.
• Compile data for the monthly Contract Review to ensure compliance with Sarbanes Oxley (SOX). And support the preparation and delivery of said review and Business Unit Review materials.
• Builds work orders and assigns work orders to multiple technicians, subcontractors, and vendors.
• Communicates work orders to technicians and assists management in resolving problems.
• Maintain any/all activities that will provide outstanding client and vendor relationships, ensuring success in: improved buying and use of preferred suppliers, conducting supplier surveys on MySupplier and/or other systems, a compilation of the Customer Monthly Management Report, compilation and reporting from the work management systems, and supporting the coordination of sub-contractor files and statutory compliance.

• 401(k)
• 401(k)

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

• Monday to Friday

• In-person

• Maintenance: 2 years (Preferred)
• ServiceInsight: 1 year (Preferred)

• Contract management: 1 year (Preferred)

• Financial concepts: 1 year (Preferred)

• Driver's License (Preferred)

• Allston, MA (Preferred)

• Allston, MA: Relocate before starting work (Required)