PACE Administrative Assistant - Glendale - Vista Community Clinic

    Vista Community Clinic
    Vista Community Clinic Glendale

    2 hours ago

    Description

    Overview

    At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it's about hope, community, and impact. For over 50 years, we've been a leader in the community clinic movement, growing from a small volunteer-driven effort in Vista to a nationally recognized network of state-of-the-art clinics across San Diego, Orange, Los Angeles, and Riverside counties. Today VCC has 14 clinics serving over 70,000 patients annually, we continue our mission of delivering exceptional, patient-centered care where it's needed most.

    As a private, non-profit, multi-specialty outpatient clinic, VCC provides more than healthcare, we provide opportunity. Here your skills are celebrated, your growth is supported and your work makes a difference. We know that our success is a direct result of the exceptional talents and dedication of our employees.

    For eligible employees, benefits include: Competitive compensation & benefits Medical, dental, vision Company-paid life insurance Flexible spending accounts 403(b) retirement plan

    Why VCC?


    • Winner of the 2025 HRSA Gold Medal for Outstanding Care, placing VCC among the top 10% of Federally Qualified Health Centers in the U.S.


    • Recognized by HRSA as a National Quality Leader in Behavioral Health and Diabetes and for excellence in Preventive Health and Health IT.


    • A robust training & development culture to help you grow and advance your career.


    • A workplace built on respect, collaboration and passion for care.

    Responsibilities

    Job Summary

    Creates and maintains organized and efficient systems for supporting the administrative needs of the Director. Prepares confidential correspondence and maintains classified files. Coordinates the submission and receipt of State Level of Care packages. Maintains professional communication with all contacts by phone, email, in writing, and in person.

    Essential Job Functions

    • Maintains daily schedules for the Director; arranges conference calls and meetings
    • Composes correspondence and disseminates to appropriate individuals
    • Coordinates the Director's travel and seminar participation
    • Prepares, submits, tracks, and manages Level of Care packages to/from the State of California
    • Maintains and updates files, binders, records, emails, and inventory lists
    • Responsible for training, overseeing, and covering receptionist duties as needed
    • Oversees daily maintenance of copiers, faxes, and office equipment
    • Completes mailing/merge projects (e.g., board correspondence, physician mailings, surveys)
    • Prepares correspondence, presentations, forms, meeting schedules, and spreadsheets for executive and administrative staff
    • Assists in prioritizing work activities and modifying activities as necessary
    • Identifies, analyzes, and resolves work problems
    • Manages office supplies and equipment; orders and coordinates delivery
    • Ensures requests for information are handled promptly and effectively
    • Attends meetings and takes minutes as needed
    • Runs basic reports using various software applications in assistance of management
    • Oversees all center administrative efforts and communicates to the Interdisciplinary Team
    • Coordinates and provides direction to center receptionist and assists with scheduling of administrative support team to ensure adequate coverage and smooth workflows

    Qualifications

    Minimum Qualifications

    • Ability and willingness to work flexible hours, including evenings and weekends
    • High school Diploma or equilivant required
    • Experience/familiarity with computers and proficient in Microsoft Office products, specifically Word and Excel
    • Familiar with business e-mail, communication systems and internet search capabilities

    Required Skills/Knowledge/Abilities

    • Ability and willingness to work flexible hours, including evenings and weekends
    • Experience/familiarity with computers and proficient in Microsoft Office products, specifically Word and Excel
    • Familiar with business e-mail, communication systems and internet search capabilities
    • Excellent verbal and written skills necessary for communication with patients/clients, providers and other staff
    • Ability to interface with all levels of personnel in a professional manner, including people of all social, cultural and ethnic backgrounds and within the constraints of government funded programs
    • Ability and willingness to meet the organization's attendance and dress code policies
    • Excellent customer service skills and commitment to providing the highest level of customer satisfaction

    Pay

    • $ $32.00 per hour, Depending on Experience
  • Work in company

    Administrative Assistant

    Only for registered members

    Our associates celebrate lives. We celebrate our associates. · Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcrib ...

    Glendale $38,000 - $65,000 (USD) per year Part time

    6 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    The Administrative Assistant handles routine and advanced duties for other professionals. · Computer File Organization · Coordinate Scheduling of Teams · Serve to remind others of scheduling commitments · ...

    Glendale

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We offer a fast-paced, creative, and flexible work environment that empowers employees to work independently while being supported by a strong team of experienced professionals.A positive detail-oriented people-pleasing professional · Willingness to be proactive take initiative a ...

    Glendale Full time

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We partner with National & International prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. · Prepare and manage ...

    Glendale, AZ

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    This role is ideal for someone who thrives in a customer-focused environment... · ...

    Glendale, AZ

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Our associates celebrate lives. We celebrate our associates. · Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcrib ...

    Glendale, AZ $38,000 - $65,000 (USD) per year Part time

    6 days ago

  • Work in company

    Assistant Estate Administrator

    Only for registered members

    We seek a detail-oriented, self-starter with a reputation for integrity and professionalism. The Assistant Estate Administrator's duties include a wide scope of fiduciary responsibilities. · Completing estate accountings using QuickBooks and formatted Excel worksheets. · Reconcil ...

    Glendale $26 - $28 (USD)

    1 month ago

  • Work in company

    Assistant Estate Administrative

    Only for registered members

    We seek a detail-oriented self-starter with a reputation for integrity and professionalism. The Assistant Estate Administrator's duties include completing estate accountings using QuickBooks and formatted Excel worksheets.Reconciliation of financial account statements using Quick ...

    Glendale $26 - $28 (USD)

    1 month ago

  • Work in company

    Assistant Estate Administrator

    Only for registered members

    We seek a detail-oriented self-starter with a reputation for integrity and professionalism to fill the position of Assistant Estate Administrator at our west valley office in Glendale. · ...

    Glendale, AZ

    1 month ago

  • Work in company

    Operations Administrative Assistant

    Only for registered members

    · Position Summary The · Operations Administrative Assistant provides efficient, accurate, and · confidential administrative and operational support to AAAI leadership. This · role works closely with the Medical Practice Administrator, department · directors, and managers to coo ...

    Peoria, AZ $38,000 - $60,000 (USD) per year

    6 hours ago

  • Work in company

    Administrative Assistant II

    Only for registered members

    Independently provides administrative support to the Manager of IS&T, Corporate Systems and the Corporate Systems organization as well as Finance managers through research, analysis and coordination utilizing a high degree of initiative, discretion, confidentiality, diplomacy, pr ...

    Glendale

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    h2>Job summary · p>About Anderson Lock and Safe is a trusted locksmith and security company that has served the Phoenix area since 1969. We work with commercial and residential customers, providing reliable solutions for locks, keys, safes, access control, and physical security./ ...

    Phoenix, AZ

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Since 1956, E&K has been uncompromising in the commitment to deliver the highest quality products and services our clients demand, anywhere they need them. Today, we're one of the largest interior/exterior finish contractors in the U.S., with offices throughout the country and a ...

    Phoenix $38,000 - $65,000 (USD) per year Full time

    4 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO. · ...

    Peoria Full time

    2 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Job Details · Description · If you are looking to join a team that takes pride in a high-performing culture, with a specific focus to empower employees to reach their highest potential; then you may have just found your perfect fit with Associated Asset Management · Position Summ ...

    Peoria $38,000 - $65,000 (USD) per year

    12 hours ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Are you organized, proactive, and energized by keeping things running smoothly behind the scenes? Join our Valleywise Health team as an Administrative Assistant, where your work directly supports leaders and departments that care for our community every day. · In this role, you'l ...

    Peoria, AZ $38,000 - $65,000 (USD) per year

    5 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    ++Primarily responsible for providing administrative assistance to assigned Community Managers which includes customer service, preparing/mailing violation letters. · ++Provides direct support to assigned Community Managers in order to meet community standards.Addresses customer ...

    Peoria

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking an Administrative Assistant to work at a leading organization in Peoria, AZ. · This Job Might Be An Outstanding Fit If You · Have a High School Diploma or GED (required) · Possess 2+ years of office-related experience (required) · Are comfortable working onsite (no ...

    Peoria

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Since 1956, E&K has been uncompromising in the commitment to deliver the highest quality products and services our clients demand, anywhere they need them. Today, we're one of the largest interior/exterior finish contractors in the U.S., with offices throughout the country and a ...

    Phoenix, AZ $38,000 - $65,000 (USD) per year

    3 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We're seeking an Administrative Assistant to work at a leading organization in Gilbert, AZ. · What's a typical day as Administrative Assistant? You'll be: · Supporting daily operations of the Branch Office and Branch Manager(s) · Working with the Sales team to complete patient do ...

    Peoria

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We're seeking an Administrative Assistant to work at a leading organization in Peoria, AZ. · Supporting daily operations of the Branch Office and Branch Manager(s) · Working with the Sales team to complete patient documentation requirements · ...

    Peoria

    1 month ago

Jobs
>
Glendale