Fiscal Support Specialist - Marshall, United States - County of Calhoun, MI

County of Calhoun, MI Marshall, United States

1 month ago

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Description

Salary: $ $27.37 Hourly

Location : Marshall, MI

Job Type: Full-Time

Job Number:

Department: Road

Opening Date: 05/08/2024

Closing Date: 8/1/2024 11:59 PM Eastern

Bargaining Unit: UAW-ROAD

Job Summary

Under the general direction of the County Finance Director, provides supporting services for the Calhoun County Road Department (CCRD). Responsibilities of this position include timecard processing, accounts receivable & accounts payable, journal entries and work order maintenance. Position works closely with the Finance staff to ensure accurate accounting and bookkeeping in accordance with governmental accounting standards and State Road Accounting requirements and to provide statistical reports and financial data to management personnel for the purposes of accurate and informed decision making.
Primary Duties & Responsibilities

Verifies timecard accuracy biweekly. Analyzes timecards, verifies and reviews payroll codes, verifies time/equipment is entered and authorized.
Produce yearly payroll reports for MDOT Maintenance contract. Assists with creation and/or procurement of other documents requested yearly per the MDOT Maintenance contract, Schedule J.
Assist in work order set-up and maintenance.
Provide reports/assistance to HR and the Payroll/Administrative Services Specialist as needed. Assist employees with HR/Payroll issues as needed or direct them to the correct County Department.
Enters accounts payable invoices into computerized accounting system. Reviews and verifies account coding on invoices/vouchers, making corrections as necessary. Reconcile records with employees, management, vendors and customers as needed.
Codes and reconciles purchase card reports for various CCRD card holders. Reviews staff receipts for accuracy and proper documentation.
Reconciles vendor statements and corresponds with vendors or departments as necessary.
Processes all accounts receivables in a timely manner. Produces invoices, receipts revenue and performs deposits. Verifies credit card receipts and applies payments.
Reviews invoice adjustments relating to billing or payment corrections and posts to the general ledger. Monitors aged revenue and works with customers in past due status to collect on unremitted payments.
Researches accident reports (UD10's) for liability and/or damage to County Road assets, invoicing responsible party where applicable. Facilitates MDOT property damage reclamation process (PDRP) for damage to State Road assets.
Analyzes construction billing each month to verify accuracy of the charges. Makes corrections as needed via journal entry.
Assists with MDOT reimbursement program. Uploads billings to State online LAPS system monthly. Enters budget and performs annual closing process for the State Maintenance contract. Assists Staff Accountant with annual audit of the reimbursement program.
Assists in the analytical process through the tracking and providing of financial data and statistical reports.
Maintains all files in accordance with the retention schedule and for audit purposes.
Prepares journal entries, assists with chart of accounts maintenance, provides support during annual financial audit and assists with year end accruals and reversals as directed by County Finance.
Serves as back-up to both the Payroll & Administrative Services Specialist and the AP Coordinator positions within the Finance Department.
Performs other duties as assigned.

Qualifications

Knowledge and skills normally acquired through the completion of an Associate's Degree in Accounting is required. An equivalent combination of education and experience may be considered.
One to two years of progressively more responsible accounting, bookkeeping, or finance experience required. Governmental, road, or construction accounting experience highly desirable.
Excellent organizational, analytical, and problem-solving skills.
Mental ability to frequently handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to people and/or telephone calls. Incumbent is periodically required to handle pressures related to meeting deadlines, fulfilling scheduling requirements, etc.
Mathematical ability to calculate figures and amounts.
Ability to appropriately handle both confidential information and sensitive situations, while communicating effectively with those stakeholders.
Computer skills necessary to effectively utilize word processing, databases, spreadsheets, scanning and imaging, e-mail, and internet required. Microsoft Office (Word, Excel, PowerPoint) experience is preferred.
Experience working with the public and the interpersonal skills necessary to provide courteous customer service.
Possession of a valid Michigan driver's license and an acceptable driving record.

Supplemental Information

Working Conditions

Occasional travel between County locations and to neighboring Counties may be requested.
Normal office environment with occasional discomfort due to cold, heat, dust, noise and the like.
Extended workdays (beyond eight hours/day) are occasionally required.
Sitting/Standing for extended periods of time.
Will occasionally be required to lift/push/pull/carry items weighing up to 25 lbs.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.

What benefits does Calhoun County offer its full time employees?

Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options
Dental: 100% Employer Paid through Delta Dental
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP)
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet

Flexible Scheduling & Telecommuting Options Depending on Position & Department
Paid Time Off:

Start through fourth years - 168 Hours (4.2 weeks based on 40-hour work week)
Fifth through ninth years - 208 Hours (5.2 weeks)
Tenth through fourteenth years - 248 Hours (6.2 weeks)
Fifteen and Subsequent years - 288 Hours (7.2 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)

Paid Holidays: 14 Paid Holidays Throughout the Year
Additional Voluntary Benefits:

Term Life Insurance (above Employer Paid Plan)
Critical Illness & Accident Insurance
Long Term Disability Wage Loss Benefits
Flexible Spending Accounts (FSA)
Health Savings Accounts (HSA)
Employee Wellness Program
Perks Program (discounts at local merchants for being a County employee)

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