office assistant - Albuquerque, NM , USA, United States - University Of New Mexico

Description

Student Advanced Level

Requisition IDreq28727 Working TitleOffice Assistant Pay$16.

00 Hourly CampusHealth Sciences Center (HSC) - Albuquerque, NM DepartmentHSC O/R General Administration (189B)

Employment TypeStudent Employment Student TypeStudent Employment StatusNon-Exempt Background Check RequiredNo For Best Consideration Date3/12/2024 Position SummaryOffice of Research is looking for an advanced level Office Assistant to join our team:

Duties are below:

Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.

Assist with the creation of

Annual Report:
Trainee Bios (includes reaching out to PIs, trainees, and staff) and organizing Grant Listings

Collection and sorting of committee logs

Solicit business for Staff Meeting donations, update tax letter

Create detailed work Instructions for relevant duties

Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required.

Answer phones/emails as needed

Help vendors navigate campus

Meet and coordinate food deliveries

Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.

Create binders/folders as needed

Assist Fiscal Director, Executive Director, Associate Director and Vice President for Research with miscellaneous duties as well as provide support for 5 units in Office of Research when needed

Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment.

Pick up mail for Vice President for Research and Office of Research staff and distribute across campus

Distribute confidential mail or certificates for awards

Distribute Annual reports

Restocking printer/inventory/re-fill paper trays

Create binders/folders as needed

Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.


Organize N:
Drive folders


Search for documents on N:
Drive

Create listervs and update call lists

Monitor websites and submit website update tickets

Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.

Provide meeting support (print interview questions, share screen, create agendas)

Help with coordination for in-person interviews

Orders, stocks, and distributes office supplies.

Help admins do inventory for office supply orders

Distribute office supplies to appropriate departments

Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.

Assist Accountants with necessary assistance with JV's and other tracking

May serve as Campus Security Authority as outlined by the Clery Act.

Performs miscellaneous job-related duties as assigned. Minimum Qualifications

Enrolled in a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.

Preferred Qualifications Knowledge in Microsoft Office (i.e., Word, Excel, Powerpoint and Access)

Excellent Customer Service skills

Ability to understand and follow specific instructions and procedures

Word processing and/or data entry skills

Ability to prepare and print routine correspondence, labels, and/or other basic written material

Skill in the use of operating basic office equipment

Receptionist skills

Ability to muti-task Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Resume

The University of New Mexico is committed to hiring and retaining a diverse workforce.

We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.