Acct & Post-Award Grant Spec - Greeley, United States - University of Northern Colorado

Description

POSITION TITLE: Acct & Post-Award Grant Spec

COMPENSATION RANGE: 48, ,500.00 USD per year

EMPLOYMENT CLASSIFICATION: Professional Administrative

DEPARTMENT: Dean Col Nat & Health Sci Office

TARGET HIRE DATE: 6/3/2024

BENEFITS: UNC's Career Hub

To ensure full consideration, applications must be received by 11:59pm (MT) on 05/06/2024.

Position Summary

The Accounting and Post-Award Grant Specialist in theCollege of Natural and Health Sciences (NHS) will work with college departmentsand NHS's active grant investigators, serving as a liaison with GeneralAccounting, Purchasing & Contracts, and the Controller's office to providefront line support to assigned NHS departments and all active NHS projects.This position collaborates with the other full-time NHS Accounting andPost-Award Grant Specialist and is responsible for processing accounting andpurchasing/contracting related transactions for faculty, staff, and students(approximately 75% of the position). The Post-Award Specialist role of thisposition (approximately 25%) will help ensure that PIs are meeting theiradministrative requirements on their grant with accuracy. This aspect of theposition requires collaboration with the grant accountant located in thecontroller's office, and will be charged with monitoring/ensuring federal,state, and UNC compliance and budget over the life of the grant.

Accounting Specialists must be familiar with the specificprocesses and procedures related to: travel, p-cards, p-card reallocations,fund approvals, purchase orders, check/ACH requests, invoices, journal entries,and deposits. The position also requires knowledge to oversee and manage thegrant and restricted funds for university compliance with state regulations,generally accepted accounting standards, non-federal and federal grant sponsorreporting requirements, OMB-133 and A21 compliance, and other federalrequirements. Responsible for various financial reports relating to theuniversity's restricted funds to protect the university from legal andreputational risks. Detects problems and works with supervisor so they canadvise people on proper actions required to come to a resolution. Assists inthe preparation of financial statements, schedules and exhibits, budgeting andforecasting of restricted and other funds as required. Additional projects thatrequire formulative analysis and judgment will be assigned as needed to helpbenefit the college and the university by creating a more strategic approach toimproving processes, compliance, and management of grants and other financialservice areas.

Job Duties:

Fund/Account (FOAP) Management, Monitor, Reconcile Funds andCompliance (40%)

• Record, track and analyze transactions using Banner,spreadsheets, and other accounting software.
• Analyze, monitor, reconcile and produce monthly reports forassigned units and all active sponsor funded projects and individual funds andgroups of funds, including cost-sharing funds if applicable, for the sponsoringagency or University department.
• Track and reallocate procurement cards/purchases for allp-card holders in the assigned units.
• Process all related travel transactions and ensure unittravelers follow fiscal and University policies and procedures.
• Implement and manage procedures and methods to execute newfund setup, including setup of grant sub-system, budget, and fund number.
• Process journal entries as needed to manage accounts(FOAPs). Review daily and monthly diagnostics, investigate and correctproblems/discrepancies by revising the routine and/or posting a journal entry.
• Oversee and manage the grant and restricted funds foruniversity compliance with state regulations, generally accepted accountingstandards, non-federal and federal grant sponsor reporting requirements,OMB-133 and A21 compliance, and other federal requirements. Responsible forvarious financial reports relating to the university's restricted funds toprotect the university from legal and reputational risks. Detect problems andwork with director, outside departments, and funding agencies to advise onproper actions required to come to a resolution.
• Aid in the development of sponsored programs Insightreports; monitors reliability of reports and advises Information ManagementTechnology of adjustments that need to be made to maintain accurate data flowbetween Banner and Insight.
• Support the Grant Accountant located in the Controller'sOffice and act as a liaison between university grant holders, grant sponsors,General Accounting and the Office of Research and Sponsored Programs.
• Handle duties related to Fiscal Year End closing for theunit (e.g., close purchase orders and clear expenditures before the year-endroll). At quarter end/year end, reclassifies postings of revenue to researchincentive funds as a financial statement transfer. Reviews the financialinformation from Banner and COFRS and ensures that abnormal balances have avalid explanation or a correction.
• Prepare historical financial reports for the Dean, UnitLeader; offer strategic review as needed.
• Know all software systems used by accounting, accountspayable, and the budget office including Banner, Insight, Online Banking,OnBase, and Xtender.
• This position is also responsible for ongoing compliancewith UNC, state, federal and sponsor mandates.

Fund Approval and Transactions (40%)

• Guide and assist PI's and colleagues in understandinguniversity fiscal policy and procedure.
• Ensureactive investigators follow university fiscal policy and procedure.
• Act as the unit's fund approver; confirm the FOAP budgetbalance is available for spending and ensure appropriate forms and processesare used for purchases and financial transactions.
• Review receipts and approve FOAPs for procurementcards/purchases for unit/college p-card holders after unit leaders havereviewed the statements for proper scope of purchase. Analyze, review andauthorize payment requests and p-card statements for restricted funds to ensureall pay documents are in compliance with budgeted expenditures and forauthorization under grant awards, as well as determine that all accountingentries are properly classified.
• Assist in the preparation of grants billings. Pull cashbalances, monitor progress and work with sponsors on monthly and quarterlybillings.
• Assist leadership with capital asset purchasing andmanagement and property control.
• Process gifts, prizes, and awards.
• Process reimbursement requests, check requests, and invoicepayments.
• Processfinancial transactions such as: POs, EIOs, Purchase Orders, check/ACH requests,deposits, cash advances, and petty cash.
• Serveas the primary point of contact for unit/college questions related toaccounting and purchasing.
• Complete Approval Queue updates and maintenance.

Handle Various Accounting/Purchasing Forms (5%)

• This position will determine if it is in the best interestof UNC to attempt to re-open the purchase order or require the end user tosubmit a new purchase requisition.
• Helpother individuals within the unit understand appropriate authority andlimitations.

Contracts, MOUs, Sales, Proposals, etc. (5%)

• Serve as the initial point of contact for items such ascontracts, MOUs, sales, intergovernmental agreements, etc.
• Liaise with Purchasing & Contracts as needed to ensurecontracts and MOUs are prepared and executed according to Universityguidelines.
• Discuss potential purchases with individuals within the unitto determine if the purchase requires a solicitation, is available under aUniversity contract, or may be purchased at the discretion of the end user.

Miscellaneous as assigned by Supervisor (10%)

• Provideadditional training for employees when grant accounting processes/procedureschange.
• Collaborate with the Dean or BOM when the chart of accountsis updated or reorganized to request new Orgs/funds and to moveexpenses/revenue to accommodate changes.
• Offer guidance and act as a resource to new employees,including Deans, Chairs, Directors, and other ASC staff, to promote anunderstanding of financial reporting and university guidelines.
• Work with the UNC and Academic Affairs Accounting SpecialistTeam to develop policies and procedures, align efforts across units, and workas a team to advance Academic Affairs and Accounting/Purchasing operations atUNC.
• Work with the college/unit ASC Team to accomplish/completeGrant Accounting duties in alignment with other units, the Division of AcademicAffairs, and UNC.
• Other duties as assigned.

Minimum Qualifications:

Bachelor's degree required. Substitution: Additional appropriateexperience will substitute for the degree requirement on a year-for-year basis.
Minimum of two years of progressively responsible,related experience, ideally in higher education. Substitution: Additional appropriate education willsubstitute for the required experience on a year-for-year basis.This position must have the ability to:

• Performdifficult, complex and detailed clerical and administrative work with accuracyand speed

• Analyzesituations accurately and take appropriate action

• Identifyproblems and recommend sound solutions.

• Communicateeffectively in English both written and spoken

• Followand give oral and written directions

• Performmathematical calculations with accuracy

• Workindependently with minimal supervision

• Interpret,apply and initiate University and IM&T policies and procedures

• Maintaina cooperative working relationship with others

• Interactwith the public in helpful, courteous and friendly manner

• Demonstratesensitivity and respect for a diverse population

• Organize informationaccurately & quickly

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears

Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability - to honor the intersectionality of our campus. Please visit UNC's Career Hub to learn more about UNC's commitment to diversity, equity, inclusion, and belonging.

AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University's policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University's Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.