Staff Assistant III - Boston, United States - Harvard University

Harvard University Boston, United States

2 weeks ago

Description

Basic Qualifications

3+ years of relevant experience is required; a combination of education and experience may be considered

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country

The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Position Description

Specific duties related to assistance for Professors Kubzansky and Subramanian:

Provide strategic and thoughtful management of their respective calendars including scheduling in-person and remote appointments, confirming availability of meeting participants, booking space, sending reminders, and proactively troubleshooting scheduling conflicts. Assist with agenda preparation. Periodically may be required to take meeting notes.
Update CVs, publications' list, bibliographies, and other standard biographical documents needed for grant submissions, reports, and faculty profile web pages. Assist with Endnotes and other bibliography programs.
Composes, edits, and manages correspondence including editing and submitting reference letters and responding to cold inquiries.
Prepare expense reports and assist with monthly expense reconciliation.
Coordinate travel including booking flights and hotel.
Provide various admin support for Prof Kubzansky and Prof Subramanian's grant proposals and specific research projects.

Specific duties related to HCPDS general assistance:

Assist the HCPDS program team with planning and execution of multiple seminars and events, as well assist the communications coordinator with website updating and social media posts.
Provide support for the center's graduate student affiliate program which can include planning events, workshops, and corresponding/meeting with the students.
Share front-desk responsibilities including answering main line, plus greeting and directing visitors and vendors.
As time allows, perform administrative tasks related to Center-wide team building events (lunches, annual outing), grant submissions, and special projects (e.g. researching new software platforms to test).
Perform other duties as assigned

PLEASE NOTE:
This position has a term appointment of 1 year from date of hire with the possibility of extension.

PLEASE NOTE:
Please submit both a resume and cover letter when applying. Applications received without a cover letter will not be considered.

Job Summary

The Harvard Center for Population and Development Studies (HCPDS) is a university-wide initiative, dedicated to interdisciplinary research focused primarily on the quantitative social science of population change, socioeconomic development, and public health.

Our goal is to produce population-based evidence that will better inform policies

needed to create healthy and vital societies.

We seek a Faculty Assistant (FA) to join our inclusive, upbeat, and integrated administrative team whose function is to support our mission and the work of our researchers.

In this role, the successful candidate is responsible for a wide range of administrative duties for Harvard Chan School Professors Laura Kubzansky and SV Subramanian.

The FA will also provide general support for HCPDS seminars and projects, plus backup for the office manager.

This is a full-time, one year term appointment starting summer 2024 (preferably July 15) with likelihood of renewal.

This role is offered as a hybrid (combination of onsite and remote) where the FA is required to be onsite a minimum of 2 days a week in Cambridge, MA.

Candidates are asked to visit the HCPDS websites for more information on our mission and work:

The Harvard Center for Population and Development Studies participates in the University's Green Office Program and is committed to creating a more sustainable, healthy workplace.

Our vision is rooted in our shared responsibility to build and operate a campus that contributes to the well-being of every member of our community-and ultimately to the health of the planet.

For more information, see the

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