- Reports problems, coordinates responses, and manages building activities for all departmental classroom spaces and public spaces.
- Walks the building inside and out, regularly to identify potential building issues.
- Places of Work Orders and Requests for Service (capital projects).
- Building Contact for Facilities, Physical Plant, and outside contractors.
- Involved with construction within building.
- Liaises with multiple campus groups: EHandS, AE, VPCPF, VPFAA, Registrar, EMS (Energy Management Systems), Building Services and others.
- Manages the Evacuation Plans, Life Safety Plans, and overseas yearly updates to the Emergency Action Plan, monthly checks on AED's.
- Sets Locking schedule for holidays as directed.
- Oversees key management and electronic card system.
- Assigns building keys and access to new individuals. Receives keys from employees who no longer work in the building.
- Manages mail services for the building (multiple schools/units).
- Initiates building wide communication regarding building updates, construction, access, and closures.
- Updates Email distribution lists.
- Oversees signage throughout the building.
- Maintains the building wide listserv.
- Participates on the GISB building space committee which writes and updates policy documents on the building's use of space.
- Helps with Space Inventory/Management as needed.
- Maintains and controls access to the building directories.
- Maintains landscaping through periodic irrigation.
- Maintains printer supplies (paper, toner, staples, etc.) for centralized print services (11 printers) and act as first point of troubleshooting for printer problems.
- Submits work requests for printer repairs as needed.
- Manages building operations and maintenance such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
- Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
- Prepares estimates for repairs and ensures building maintenance falls within allocated budget with an emphasis on cost-containment.
- Participates in all aspects of project development, budget, implementation, and completion.
- Participates in an on-call rotation to cover emergency situations.
- Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed.
- May provide guidance to non-exempt Licensed and Skilled Trades staff.
- Bachelor's degree in facilities management, project management, business operations, or related field
- Some experience in facilities management, project management, business operations, or related field
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Seeks to acquire knowledge in area of specialty
- Skilled in building relationships with groups and people of diverse backgrounds
- Proficient with scheduling software and adaptable to new technology
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
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Global and International Studies Building - Bloomington, United States - Indiana University Bloomington
Description
Job Summary
Department-Specific Responsibilities
General Responsibilities:
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
WORK EXPERIENCE
Preferred
SKILLS
Required
Preferred
Working Conditions / Demands
This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$46,000-$48,500 Annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: Engineering, Trades & Facility
Job Family: Facility Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
