Litigation Secretary - San Francisco, United States - The People Connection

Description

Job Description

Our client, A well-established multinational law firm located in downtown San Francisco (Embarcadero Center), is looking the fulfill the need for a direct hire Litigation Secretary. This role reports on a hybrid basis (three days in office), to the downtown San Francisco office location.

Employment Type: Full Time Direct Hire | M - F | 8am - 5pm

• Hybrid – Three days in office / two days remote)

Pay Rate: $85,000 - $115,000 / Annually (+ Full Benefits)

This legal secretary will be responsible for a wide scope of administrative and clerical responsibilities to Litigation practice Partners and Associates.

Responsibilities:

Administrative support:

• Attorney calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
• Maintain inbox and incoming client correspondence via email, phone, and certified mail
• Expense processing on behalf of attorney. Including processing check or payment requests for any vendor services as arise
• Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
• Attorney billable hour tracking and entry for client billing
• Support to special projects or ad-hoc clerical tasks as arise

Document Management:

• Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
• E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
• Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
• Administrator to document management system with upkeep and tracking of case/matter related documents
• Maintain and update any trial related binders

Qualifications:

Qualified candidates should have a minimum of four years' prior secretarial or legal assistant experience directly supporting Litigation. Minimum of an Associate's degree. Proficiency in MS Office Suite and Adobe. Experience in practice management software and document management systems (NetDocs, iManage, etc.). Knowledge of expense manageemy systems (ChromeRiver, Concur, Expensisy, etc.) Working knowledge of California State and Federal court E-filing rules and procedures. Strong word processing skills with sharp attention to detail, organization, and time management. Must possess a high-level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates.

We are a Bay Area, CA based staffing and recruiting organization, assisting our client with this direct hire need. Please respond with your WordDoc resume and contact information. Thank you

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Company Description