Temporary Executive Assistant - New York, United States - North Bridge Staffing Group

Description

Job Title: Temporary Executive Assistant

Start Date: May 13th (flexible)

Duration: 8-week contract (with potential for extension)

Location: Midtown Manhattan- Hybrid

Job Description: The Temporary Executive Assistant will provide comprehensive administrative support to our client's leadership team. This role involves managing schedules, coordinating meetings, handling emails, arranging events, liaising with various parties, and managing ad hoc projects. Additionally, the role encompasses general administrative duties such as mail sorting, document filing, booking conference rooms, expense reconciliation, and system admin duties.

Responsibilities:

• Manage calendars and schedules for the leadership team
• Coordinate and schedule meetings, conferences, and travel arrangements
• Handle incoming emails, correspondence, and phone calls
• Assist in organizing events, both internal and external
• Liaise with internal and external stakeholders as necessary
• Assist with ad hoc projects and initiatives as assigned
• Perform general administrative tasks, including mail sorting, document filing, and data entry
• Book conference rooms and assist with meeting logistics
• Assist with expense reconciliation and other financial tasks
• Perform system admin duties as required

Requirements:

• 1-3 years of experience in an administrative role
• Excellent communication, organizational, and multitasking skills
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with communication tools such as Slack and Webex
• Experience with Adobe Acrobat and Concur is preferred
• Ability to take initiative and work independently
• Strong project management skills and ability to manage multiple tasks simultaneously
• Discretion and ability to handle confidential information with sensitivity
• Open to applicants from any field

Start Date and Duration: The position is slated to start on May 13th and is initially an 8-week contract, with the potential for extension or an earlier end depending on the hiring timeline for a Long-Term Assignment (LTA) Executive Assistant.