Director of Payroll Operations - Los Angeles, CA, United States - L.A. Family Housing Corp.

Description

Job Description

Job Description

POSITION: Director of Payroll Operations

DIVISION: Finance

LOCATION: North Hollywood, CA

HIRING RATE: $115,000/annual

WHY JOIN US :

You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.

LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development. With 40 years of experience and 13,000+ people's lives changed each year, we know what it takes to end homelessness. We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. Join the fight to end homelessness and make a difference in people's lives at LA Family Housing

THE POSITION:

The Director of Payroll Operations at LAFH oversees complex payroll operations for a diverse staff of over 560 employees across multiple locations, ensuring strict adherence to regulatory and compliance requirements, consistent with GAAP. Responsibilities include conducting regular audits to validate employee compensation accuracy, overseeing health care benefits and (403B) retirement plan audits, and leading payroll compliance training initiatives. This role collaborates cross-functionally to implement efficient payroll systems aligned with organizational objectives, offering a significant impact within the nonprofit sector as a key player and leader in Finance.

WHAT YOU'LL DO:

STRATEGIC PAYROLL OVERSIGHT:

• Lead the end-to-end payroll processes for a diverse and growing staff of over 560 employees across multiple locations.
• Develop and implement strategic initiatives to optimize payroll operations, ensuring efficiency and accuracy.
• Review all transmissions of payroll-related payments to applicable vendors, including 403b and 457 contributions, ensuring timely and accurate disbursement of funds.
• Assist with the distribution of annual W-2 statements, overseeing the process to guarantee accurate and compliant reporting to employees.
• Serve as a reliable backup for payroll processing, ensuring accurate execution of payroll runs, meticulous verification of timecards, and prompt distribution of paychecks.

ALLOCATION MANAGEMENT:

• Review and validate payroll allocations to cost centers or projects, ensuring alignment with budget and accounting standards. Collaborate with department heads to resolve discrepancies.
• Specialized focus on intricate payroll allocations, considering various employee classes, pay cycles, and benefit structures.
• Align UKG staff allocations with program, grant, and administrative budgets. Facilitate the timely submission of payroll allocation status change requests to HR for accurate billing. Conduct monthly meetings to review and adjust staff allocation changes.
• Design and implement allocation strategies to meet the organization's evolving needs and ensure equitable distribution of resources.

COMPLIANCE ASSURANCE:

• Maintain strict compliance with federal, state, and local payroll tax regulations, wage and hour laws. Prepare and submit payroll tax returns and reports to relevant authorities.
• Maintain organized records and expertly prepare year-end payroll reports
• Stay abreast of changes in regulations and industry standards, implementing necessary updates to maintain compliance.

FINANCIAL TRACKING & REPORTING:

• Meticulously oversee and track financial intricacies related to payroll, maintaining accurate records and generating comprehensive reports for audits and analysis.
• Develop and present financial reports to leadership, offering insights and recommendations for continuous improvement.

AUDIT MANAGEMENT:

• Oversee a variety of audits, including regular payroll audits to verify the accuracy of employee compensation, deductions, and benefit allocations.
• Lead audits related to health care benefits, ensuring compliance with regulatory requirements and accurate reporting.
• Manage audits of 403(b) and 457 benefits plans, ensuring alignment with plan documents, regulatory guidelines, and coordination with external auditors.

TRAINING & DEVELOPMENT:

• Lead and support training initiatives focused on LAFH's payroll compliance, ensuring team members are well-versed in regulatory requirements and industry best practices.
• Provide ongoing guidance to team members involved in payroll processes, fostering a culture of continuous learning and improvement.

CROSS-FUNCTIONAL COLLABORATION:

• Actively participate in cross-functional collaboration with finance and HR teams to implement optimal systems and procedures for efficient payroll operations.
• Collaborate with external partners and auditors to address findings and implement necessary corrections, ensuring the highest standards of accuracy and compliance.

PROCESS OPTIMIZATION:

• Identify opportunities for process improvement within the payroll function and implement changes to enhance operational efficiency.
• Document existing workflows and propose strategies to streamline processes, emphasizing continuous improvement.
• Collaborate with UKG and HR on process enhancement projects, configuring business rules, and creating/modifying reports in BI-UltiPro.
• Offer support for cash reporting and 403B/FSA processing.
• Contribute to month-end closes, account reconciliations, and the preparation of journal entries.
• Conduct detailed analysis of budget account status and requirements, seeking opportunities for process automation and system enhancements. Collaborate with the finance team to ensure accurate reflection of payroll expenses in financial statements and budgeting. Streamline time and attendance tracking processes in collaboration with HR.

EMPLOYEE ENGAGEMENT:

• Provide guidance and support to employees regarding payroll-related matters, fostering clear communication and understanding.
• Address employee inquiries and concerns related to payroll in a timely and professional manner.

WHAT YOU'RE SKILLED AT:

• Expertise in overseeing complex resource allocations to ensure fairness and equity.
• Comprehensive understanding of federal, state, and local payroll tax regulations.
• Knowledge of generally accepted accounting principles (GAAP) relevant to payroll management.
• Proficiency in audit processes, coordinating with external auditors, and implementing corrective measures.
• Familiarity with UKG (highly desired) and other advanced payroll and accounting software.
• Proficiency in Microsoft Office Suite, especially Excel for financial analysis and reporting.
• Commitment to maintaining compliance with nonprofit sector regulations and standards.
• Strong analytical skills with meticulous attention to detail.
• Ability to analyze complex financial data and generate comprehensive reports.
• Ability to provide clear guidance and support to team members.
• Experience in cross-functional collaboration with finance and HR teams.
• Commitment to ongoing learning and professional development.
• Track record of identifying and implementing process improvements in payroll operations.
• Ability to optimize systems and procedures for efficient payroll processing.
• Collaborative mindset conducive to effective teamwork.
• Capacity to cultivate a positive and inclusive work environment.
• Excellent written and verbal communication and interpersonal skills, with a customer service focus.

OTHER:

• Maintain and execute confidential information according to HIPAA standards
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post-offer Tuberculosis (TB) clearances
• Travel is a regular duty for this position and is required 5% of the time
• Use of a personal vehicle to travel between worksites and other locations is required
• Must have and maintain a valid California Driver's License and auto insurance in good standing
• Ability to work a 9/80 work schedule
• Ability to work a hybrid work from home schedule
• Ability to sit for prolong periods of time

WHAT YOU'VE ACCOMPLISHED:

• Bachelor's degree in Accounting, Finance, Human Resources, Public Administration, Business Administration, or a related field.
• Minimum of five (5) years of progressive experience in payroll management, with a preference for experience in a nonprofit setting.
• Extensive background in managing payroll for a diverse staff, including different employee classes and pay cycles preferably in a complex non-profit, government or public agency setting.
• Demonstrated expertise in overseeing complex payroll allocations, ensuring accurate and equitable distribution of resources.
• Experience leading various audits, including payroll, health care benefits, and retirement plans.

WHAT WE OFFER:

Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more

PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. Employees may have interactions with participant pets. If an accommodation is needed, please inform the Human Resources Department.

EQUAL EMPLOYMENT OPPORTUNITY

LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

FAIR CHANCE ACT

LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing's Fair Chance Act webpage.