Bookkeeper (2025-2026) SY - Roswell, New Mexico

Roswell Independent School District · Job Description · Job Title:  HIGH SCHOOL BOOKKEEPER     · Reports To:  PRINCIPAL · General Job Description: · Use general direction monitor, post and reconcile financial accounts; purchase supplies/material and prepare and make deposits. · E ...

Job description

Roswell Independent School District

Job Description

Job Title:  HIGH SCHOOL BOOKKEEPER    

Reports To:  PRINCIPAL

General Job Description:

Use general direction monitor, post and reconcile financial accounts; purchase supplies/material and prepare and make deposits.

Essential Duties and Responsibilities:

1. Maintain detailed records and run reports as necessary or required.
2. Creates requisitions for purchase orders to be approved and process for final approval and ordering.
3. Monitors shipments to appropriate requester, complete order by processing PO and invoices to Business Office for payment.
4. Process large supply orders; paper and instructional supplies through School Dude and disperse as needed by teachers.
5. Reconcile Operational, 2-Mill, and activity accounts.
6. Counts, balances and accepts and receipts revenues daily from activity accounts.  Prepares deposit to appropriate accounts for Pony to pick up to deposit in bank daily.
7. Ensure proper documentation and processing of fees collection.  Submits and monitors all activity fundraisers.  Contacts individuals responsible for submission of information and answers questions regarding requests.
8. Enter all books, lab fee fines at end of school year into Power School.
9. Collect fines from students and clear in Power School.
10. Receives inventory tags to disperse and adhere on merchandise.
11. Orders, refills, and updates postage machine.
12. Manages and orders Scantron Test Sheets.
13. Manages and orders printers and printer cartridges for the school.
14. Manages and orders chairs and desks for teachers and other staff.
15. Monitor and maintain various reports and contracts.  Ensure proper documentation and processing of RFP's, etc.  Prepare informational packets; contract individuals responsible for submission of information and answer question regarding requests.
16. Composes, or transcribes from rough draft, correspondence, bulletins, and memorandums.
17. Maintain confidentiality with sensitive matters.
18. Be flexible and able to prioritize tasks and maintain accurate and detailed records.
19. Report to work on time and work no less than 7 hours per day.
20. Work independently with very little supervision.
21. May be required to perform other related functions as assigned by your supervisor.

Marginal Duties and Responsibilities:

1. Assist in inventory and order of other basic supplies.
2. Cover for Administrative Assistant for Substitutes when absent.

Supervisory Responsibilities:

Supervise student workers.

Qualifications:

1. High School diploma or GED
2. Two years' experience in bookkeeping or accounting, at least one of which should have been in an educational environment.
3. Knowledge of computer systems, including data bases and word processing programs.
4. Personal and professional task management through the use of technology.

Page 1 of 2

Roswell Independent School District

HIGH SCHOOL BOOKKEEPER (CONT'D)

Physical Requirements:

Sitting, standing, lifting and carrying (up to 40 pounds), climbing stairs, reaching, squatting, kneeling, having full mobility of fingers/hands, and moving light furniture may be required, unless ADA accommodations have been mutually agreed on and does not create an undue hardship upon the district.

Safety and Health:

Knowledge of universal hygiene precautions (blood borne pathogens, body fluids, etc.)

Equipment/Material Handled:

Must know how to properly operate, or be willing to learn to operate, multi-media equipment including current technology as needed.

Work Environment:

Must be able to work within various degrees of noise and temperature.  Interruptions of work are routine.  Flexibility and patience are required.  Must be self-motivated and able to complete job assignments without direct supervision.  After hours work may be required.  May work under stressful conditions on occasion.

Terms of Employment:

Salary and work year to be established by the Board.