Payroll Associate - Stevens Point - Portage County, WI

    Portage County, WI
    Portage County, WI Stevens Point

    6 days ago

    Description

    The Portage County Finance department is hiring a full-time Payroll Associate. This position is responsible for processing county-wide payroll, accounts payable related to payroll, and performs general accounting activities.
    The 2026 pay range starts at $27.77 / hr
    What are the primary job duties?
    Employee Maintenance

    • Enters personnel action forms submitted by Human Resources staff to update payroll information resulting from a new hire, position change, salary change, or termination.
    • Works closely with the Human Resources Department staff to verify source documents submitted by county departments used to change salary/hourly rates affected by new hires, promotions, progressions, contract settlements, and terminations.
    • Maintains employment and withholding records using documents submitted by the Human Resources Department and employees.
    • Audits all salary and fringe benefit changes/calculations.
    • Verifies employee retirement eligibility and submits monthly retirement earnings report.
    • Reconciles various pre-tax benefit accounts and prepares any necessary journal entries.
    Payroll Processing and Reporting
    • Reviews and reconciles bi-weekly employee time entry submitted by County department staff for verification of total hours reported by pay category such as regular, holiday, overtime hours, or other pay types.
    • Calculates employee wages, including other types of pay, and processes payments via direct deposit or check.
    • Reviews activity codes to ensure the proper distribution of payroll expenses to proper department, project, or grant program accounts.
    • Communicates with department staff to inform them of any payroll errors/problems.
    • Prepares various worksheets to track and verify employee earnings, hours and benefits. Makes necessary adjustments to employee payroll records.
    • Reconciles all payroll tax accounts and payroll withholding accounts with the County's general accounting records.
    • Provides documentation to make payments to proper agencies pertaining to payroll taxes and withholdings.
    General Accounting
    • Prepares and enters general journal entries as needed.
    • Prepares and/or assists in the compilation of data and other financial records for preparation of routine or special reports as needed.
    • Analyzes balance sheet, revenue, and expenses accounts and performs reconciliations as needed.
    • Assists in preparation of worksheets for annual budget and year end audit.
    What are the minimum job qualifications?
    • High school diploma or equivalent required.
    • Associate degree in Accounting or related field preferred.
    • Three years of experience in payroll preferred, preferably in a government setting.
    • Four years of experience in accounting (accounts receivable, accounts payable, general ledger, payroll, etc) preferred, preferably in a government setting.
    • Ability to successfully pass a financial and criminal background check.
    • Any combination of education and experience necessary to perform the essential functions of the position.
    Portage County offers a GREAT benefit package, which includes the following;
    • Vacation - available on day one
    • Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
    • Wellness incentive plan offered with health insurance enrollment Earn up to $600 per year
    • Flexible spending account
    • Dental insurance
    • State of Wisconsin Retirement Plan - County contribution 7.2%
    • Paid holidays
    • Paid sick leave
    • Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
    • Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
    • EAP (Employee Assistance Plan) - paid by the County
    • 457(b) Deferred Compensation Plan
    • Public Student Loan Forgiveness (PSLF) Program

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