Front Office Logistics Administrator - Dallas, TX
1 day ago
Job description
Job Description
Front Office Administrator | Full-time, onsite | Dallas, TX
Front Desk logistics within our Dallas office, the Front Office Administrator is the first impression for incoming visitors, employees & vendors. Highly visible role, requires a minimum of 8 year's experience, and a professional who is able to be a culture ambassador & juggle multiple tasks - Will only be considered if these requirements are met. Mon to Fri, 8a-5p (40 hrs/wk)
MINIMUM REQUIRED QUALIFICATIONS: *(CONFIRM BEFORE APPLYING)*
- At least 8 to 10 years of experience in highly visible, cross-functional role
- Ability to interface with multiple levels of the organization, vendors, and clients
- Maintains professional demeanor in high-paced environment
- Experience managing operations and logistics of onboarding, coordination of vendors
- Additional Income: 6% yearly bonus
JOB SUMMARY
- Oversee day-to-day operations, manage reception desk.
- Assist with new hire orientation onboarding process.
- New Employee liaison to ensure new hires have equipment, phones, office badges, etc.
- Manage office logistics for guests, vendors, customers, and employees.
- Receive guests, vendors, customers, employees at reception desk.
- Manage relationship & communications between office property management, landlord, and employees.
- Coordinate repair and maintenance for office equipment with IT and outside vendors.
- Book, manage, and coordinate conference rooms for business meetings, including supplies, arrange catering, etc.
- Coordinate logistics for hotel rooms, transportation, ordering lunch, etc.
- Collect & distribute mail from corporate office mailbox, manage and ensure delivery of outgoing mail.
- Coordinate and supervise the assembly, packaging, and shipping of all outgoing UPS, FedEx, DHL packages.
- Manage and interact with external vendors, including catering companies for meetings, equipment service companies, etc.
- Order, manage, supervise distribution of supplies.
- Designated Fire Marshall: ensures first responders are contacted for in-office emergencies.
- Monitor secure doors to allow entry for all visitors.
- Manage & distribute incoming shipments for onsite executives.
- Print, obtain signatures, scan, mail initial TPA or PMP Licenses, Insurance Maintenance Tax/Assessment Reports, Registration or Exemption with States (SOS, DOI and Comptroller); annual Insurance Tax/Assessment Reports for various corporations
- If you have at LEAST 8 to 10 years of experience in managing logistics of reception as an Front Office Administrator, APPLY NOW (updated resume required). Then,
- Call Leah directly @ to provide your availability. Will be contacted ASAP
FULL LIST OF BENEFITS & PERKS:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off
- Life Insurance
- FSA
- HSA
- Supplemental Insurance (free)
- Paid weekly, on Fridays
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