Executive Assistant, Student Life - Romeoville - Lewis University

    Lewis University
    Lewis University Romeoville

    17 hours ago

    Description

    Description

    Summary The Executive Assistant for Student Life is responsible to the Assistant Vice President for Student Life/Dean of Students for providing confidential and administrative support including, but not limited to: the scheduling and making arrangements for meetings; taking and drafting minutes; composing letters, memos, announcements, etc.; managing the communication flow for student emails; ordering supplies; budget management; and a variety of routine/administrative duties (75%). Coordinate and support administrative and organizational tasks for the Office of Career Services (25%).

    Please click the link for more information on our benefits. Responsibilities Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University Mission and Catholic and Lasallian higher education.

    -Provide daily administrative support services to the Assistant Vice President/Dean of Students, keeping abreast of current projects/activities and disseminating information as requested.
    -Act as a liaison between the Dean of Students Office and other University offices.
    -Provide supervisory support for the Lewis Central Navigation Desk in the Learning Resource Center, including in the hiring of GA's and daily activities.
    -Hire, train and supervise student workers.
    -Provide Logistical support for Parent and Family events and programs.
    -Maintain and update the department websites to ensure accuracy.
    -Manage a calendar of communications to students.
    -Set up appointments for the Assistant Vice President and maintain the AVP calendar.
    -Monitor and maintain the accuracy, retrievability, and accessibility of confidential documents, letters, reports, including Disciplinary Clearance Form and Mission Fund Letters.
    -Draft letters, reports and other forms of written communication.
    -Schedule and make all necessary arrangements for meetings, including but not limited to: making room reservations, typing minutes of meetings, preparing agendas, arranging catering services, etc.
    -Process billing and purchasing statements, requisitions, etc.
    -Assist in providing confidential and administrative support.
    -Assisting in special projects and activities.
    -Support the functions of the Office of Career Services, including support at Career events.
    -Work closely with other Executive/Administrative Assistants in the Division of Student Life to support the Lewis Experience. Minimum Qualifications Qualifications Required: Qualifications Required: High School Diploma; Excellent typing and computer skills with high degree of accuracy; proficient in Microsoft Office Suite programs including Word, Excel and PowerPoint; minimum of 3-5 years successful administrative assistant experience; excellent oral/written communication skills; ability to manage multiple projects. Must be detailed oriented and possess the ability to work independently.

    Preferred: Undergraduate degree. Spanish speaking. Experience with career management platforms, such as Handshake, Simplicity or GradLeaders.

    This position is 100% in person at the Romeoville campus. Preferred Qualifications Essential Duties Work hours Full-time; M-F 8:30 – 5:00 Posting Detail Information

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