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    • Legal Secretary - San Diego, CA - LHH

    LHH
    LHH San Diego, CA

    3 weeks ago

    LHH background
    Description

    LHH Recruitment Solutions is seeking a Transactional Legal Secretary in San Diego, CA

    Responsibilities:

    • Provide administrative support to Corporate and Securities and Real Estate attorneys and paralegals
    • Prepare, revise, proofread and redline legal documents
    • Prepare documents and facilitate entity formation (i.e. corporations, LLCs) and general corporate governance
    • Compose materials such as correspondence, minutes, real estate, and finance documents and general forms
    • Create, copy, and mail correspondence to clients and various government agencies
    • File documents with the Secretary of State, County Recorder, Board of Equalization, Internal Revenue Service, FinCEN, and SEC and State Securities agencies
    • Track certified mailings and overnight deliveries
    • Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings
    • Maintain attorney calendars and monitor important deadlines
    • Manage, plan, and calendar all conference calls and meetings, including client interface
    • Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.

    Qualifications:

    • A minimum of three years' experience as a Legal Secretary with transactional experience in corporate law, commercial and business transactions, and securities; real estate
    • Familiarity with federal and state securities filings, Reg D and state securities exemption filings
    • Strong system skills in document management systems and digital filing
    • Proficient knowledge of Outlook, Word, DocuSign, and Excel
    • Ability to maintain the highest level of confidentiality
    • Strong organizational skills and attention to detail
    • Superior oral and written communication skills
    • Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
    • Ability to balance competing and changing priorities
    • Ability to work independently and as part of a team
    • Diligent in meeting deadlines and completing assigned tasks

    Salary:

    $65,000 - $85,000 per year

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