Coordinator - Parks and Rec - Elkins Park, United States - Cheltenham Township

Description

Job Description

Working under the direction of the Director of Parks & Recreation, the Recreation Program Coordinator plans, promotes, implements, coordinates and supervises the daily activities of the Cheltenham Township Parks & Recreation Department, including special events, recreation activities, camps, pools, senior activities, classes and facility usage; supervises the work of recreation program staff; schedules a variety of recreation programs and facilities; and performs of other work as assigned.

ESSENTIAL DUTIES & RESPONSIBLITIES

The following duties are normal for this job. They are not construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Plan, organize and implement recreation programs by overseeing a variety of sports and recreation programs, ordering supplies and collecting registrations.
• May coordinate recreation operations for a specific program, facility or park to include developing and implementing appropriate activities for participants, marketing and media relations.
• Work with various vendors, sponsors, contractors on various programs and events.
• Work independently and be responsible for overseeing programs at designated locations such as parks, community centers, pools, school facilities, and other public facilities. Includes setting up and taking down at facilities and areas for special events, including weekends, holidays and evenings.
• Prioritize job tasks and complete them within specified time frames meeting deadlines.
• Prepare written documents, statistical reports, work orders, time sheets, schedules, press releases, brochures, program rosters, social media posts, etc.
• Collects activity and registration records and prepares program plans and requirements in advance for budgetary recommendations; prepares reports describing and evaluating programs at completion of activity and identifies methods and areas to improve.
• Maintains supplies, equipment, and materials in support of athletic and recreation programs.
• Monitors the condition of recreation facilities, courts, ballfields, and other facilities; documents and reports needed maintenance and repairs.
• Performs necessary manual labor and skilled tasks that may require lifting heavy objects, stooping, bending, and twisting.
• Books facility rentals; attend to facility users' needs, including permits and equipment; ensures that all set ups are done, manage program budget.
• Assists with the coordination of parks and facilities maintenance requirements and capital improvement programing.
• Enforces policies, procedures and rules for staff, instructors, volunteers, vendors, and contracted facility renters, as well as enforcement of safety and operating procedures and provides for maintenance needs, including compliance with health and safety codes and building codes.
• Communicates and works with individuals, community groups, committees, and citizens to stimulate interest and develop recreation program support, including fundraising.
• Attends monthly board meetings and assist in the preparation of meeting reports, agendas, and minutes.
• Monitors recreation industry trends and practices to help develop fresh programs and events to engage diverse populations within the Township.
• Administers regular customer service surveys to obtain feedback on programs and special events.
• Assists with the development and management of the department's budget.
• Maintains records related to recreational programming and events.
• Assists with staffing, scheduling, interviewing, hiring, training, and providing performance feedback for all seasonal and part time staff.
• Assists with the oversight of summer camps, pools, and other recreation programs.
• Directs staff to resolve conflicts and facilitate cooperation.
• Plans activities that provide a safe and comfortable environment for all program participants.
• Assists in communicating with parents regarding behavior of minor participants.
• Assists in running and supervising programming.
• Attends meetings and serves on temporary committees, as requested.
• Interacts with parents, children, program participants, instructors, coaches, youth associations, community organizations, arts organizations, civic groups and others regarding programs, events and activities.
• Responds to complaints regarding programs, fees and refund policies, and other concerns.
• Assists in grant preparation and acquiring sponsorships and donations.
• Assists with the development and updating of department policies and procedures.
• All other duties, as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of the principals, practices, and methods of recreation management.
• Knowledge of recreation activities for children, adolescents, adults, senior citizens and special needs patrons.
• Knowledge of safety and emergency procedures and first aid.
• Knowledge of methods and techniques of publicity and promotion.
• Knowledge of monitoring and preparing budgets.
• Knowledge of principles and practices of supervision and training.
• Skill in the use of common computer programs and office machines, including Microsoft Office and recreation management software.
• Skill in developing, planning and overseeing a diverse number of public recreational programs and events.
• Skill in methods and techniques for recreation facility maintenance and operations.
• Ability to communicate and establish rapport, understanding and confidence with participants and the general public.
• Ability to establish and maintain effective relationships with those contacted during the course of work, including but not limited to the public and other employees.
• Ability to recommend, interpret, explain, and enforce program policies and procedures.
• Ability to plan, assign, direct, train, motivate and evaluate the work of subordinate staff.
• Ability to exercise independent judgment in the application of program rules and procedures.
• Ability to understand, follow and complete oral and written directions.
• Ability to effectively communicate orally and in writing.
• Ability to work flexible hours, including evenings and weekends.
• Ability to travel to and perform duties at a variety of indoor and outdoor recreation sites.
• Ability to perform a variety of tasks simultaneously or in rapid succession.
• Ability to concentrate and accomplish tasks despite interruptions.
• Ability to maintain a high level of discipline and morale.
• Ability to complete accurate records and make reports.
• Ability to obtain and maintain all required child clearances.

QUALIFICATIONS

• Bachelor's degree in Recreation, Leisure Studies or a related field from a four-year accredited college or university is preferred, but will consider experience in lieu of a degree.
• Minimum of two (2) years of experience in professional recreation programs or event management with one year of lead or supervisory experience or an equivalent combination of education and experience.
• Valid PA Driver's License and satisfactory driving record.
• Must be able to obtain Red Cross First Aid/CPR/AED Certification upon hire.
• Recreation and Aquatic certifications (CPRP/CPRE, CPO/AFO, CPSI) a plus.
• Reside in Cheltenham Township or in an approved community.

PHYSICAL DEMANDS

• Work is primarily performed in an office environment and may be subject to periods of intense concentration and repetitive motion such as typing and data entry.
• Work involves operation of computer equipment for extended periods.
• Work requires physical ability to work for extended periods of time with exposure to diverse environmental situations and adverse weather conditions, such as dust, pollen, humidity, weather, temperature and noise extremes, hazardous materials, water hazards, or infectious disease.
• Tasks require the ability to exert moderate, though not constant physical effort.
• Some combination of climbing and balancing to include climbing ladders, stooping, kneeling, crouching and crawling.
• Work involves physical ability to lift, carry, push and/or pull objects and materials of moderate weight (up to 40 pounds)
• Travel to and from various parks and facilities.
• Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
• Some tasks require the ability to communicate orally.

The person hired into this position is subject to Civil Service Commission Approval.

Cheltenham Township recognizes that diversity and inclusion are critical to our success and seeks to recruit the most talented people from a diverse candidate pool. We are committed to providing equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.