Property/Asset Coordinator - South San Francisco, United States - Boden US

Description

Property/Asset Coordinator x3 (A Senior role is available also Up to $97,000, Please apply through here also if interested)

Monday to Friday

40 Hours Per Week (Hybrid)

Up to $85,000 Per Annum + Great Benefits (Negotiable as is Senior role)

Based in either South San Francisco, Mission Bay or San Carlos

Administration

• Assist with a host of amenities, including but not limited to restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
• Initiate tenant notification letters and emails as needed.
• Assist the Asset Services Team with special projects.
• Assist in planning all tenant events, parties, and gifts.
• Assist in annual budget preparation and annual CAM reconciliations.
• Track and follow up on tenant receivables and prepare weekly reports.
• Maintain budget tracking spreadsheet.
• Assist facilities team with all aspects of maintenance.
• Redirect and prioritize work requests, including entering tenant work orders in the Angus work order system.
• Be responsible for the Angus closeout of both tenant requests and PM work orders.
• Follow up with tenants to ensure satisfaction with tenant work requests.
• Participate in site operations meetings.
• Draft and send distribution email blasts to tenants.
• Maintain and distribute the tenant welcome package.

Contract Administration

• Participate in bid process when searching for new vendors.
• Manage all service contract requests and renewals.
• Track contracts with pending signatures.
• Maintain spreadsheets to track all current contracts in region.
• Maintain current and complete certificate of insurance for all tenants and all vendors.
• Review all limits, coverage types, expirations, and additional insureds for compliance.

Accounts Payable

• Manage and draft purchase orders and track for signature.
• Match purchase orders to invoices; code and obtain managers approval.
• Research invoices in Nexus when necessary and follow up with inquiries from vendors.
• Audit open purchase orders on a monthly basis.
• Prepare utility cost/consumption reports when necessary. Manage utility accounts in Measurable.

Qualifications and Experience:

• Bachelors degree in Business, Accounting, or Finance preferred.
• 2+ years of experience in property management, real estate, event management, and/or hospitality field preferred.
• Strong accounting background and familiarity with lease provisions and lease administration a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) a must.
• Experience in Angus and JDE a plus.
• Client service-oriented attitude a must.
• Excellent verbal and written communication skills a must.