Early Careers Events Specialist - Columbus, OH, United States
16 hours ago
Job description
DescriptionIf you are looking for a fast-paced, dynamic environment, where learning and innovative thinking occurs daily, this is where you want to be.
As an Events Specialist in Early Careers, you will partner with recruiters to execute on event strategy in conjunction with recruiting leadership, engage with internal and external partners to identify the best event set-up. You will manage end-to-end planning, logistics and execution across virtual and in-person events and large conferences.
Job Responsibilities
- Create and update a project plan to ensure all aspects of event preparation are covered; track against key deliverables.
- Manage upfront logistics for virtual events; host virtual info sessions and interviews on zoom on a regular basis.
- Book rooms / AV services; order catering, marketing materials; leverage events system to send invites and manage RSVPs. Plan and execute summer program events in multiple locations, including: week one orientation, networking events, senior speaker series, etc.
- Manage candidate travel and expense reimbursement; answer ad-hoc questions. The Events Specialist will be expected to travel as needed to events throughout the U.S.
- Create and submit expense reports; centrally track all expenses.
- Create resume bundles, build interview schedules, print materials, create folders and day-of materials.
- Manage candidates in the applicant tracking system for all covered events, including real-time status updates and accurate completion of data.
- Complete additional projects and/or tasks to ensure the team can deliver results as needed.
Required Qualifications, Capabilities, and Skills
- Project and or/event management experience; HR experience preferred.
- Strong organizational skills, follow-through and results orientation; ability to manage time, prioritize and escalate appropriately.
- Operates with a sense of urgency, strong attention to detail and focus on accuracy and data integrity; ability to multi-task across tactical and strategic initiatives.
- High degree of flexibility and adaptability in work style and communication style; high degree of initiative and desire to work in a fast-paced, dynamic environment.
- Strong verbal and written communication skills across audience levels
- Strong focus on operational excellence, ability to manage end to end processes seamlessly.
- Team player combined with motivation to work individually.
- Ability to create a positive experience for both internal and external constituents and ability to handle Human Resources (HR) information and data both confidentially and sensitively.
- Proficiency in using Zoom for virtual meetings, including scheduling, hosting, and participating in video conferences.
Preferred Qualifications, Capabilities, and Skills
- Track record of being a positive contributor in a large team environment.
- Ability to build relationships with internal stakeholders, applicants and prospects.
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook.
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