- Set up new jobs and sub-jobs in CMiC
- Prepare, review, and submit monthly billings, including AIA progress billings
- Coordinate closely with Project Management and customers on billing requirements
- Research and resolve billing discrepancies and respond to customer inquiries
- Support Project Management with budgets, billings, and CMiC-related needs
- Send monthly and retainage notices through Levelset for lien tracking
- Assist with job closeout documentation, including COIs, affidavits, and final waivers
- Maintain accurate project records and legal documentation
- Ensure compliance with bonds, OCIP/CCIP, and customer-specific requirements
- Collect and manage conditional and unconditional lien waivers
- Maintain organized project and lien files for audit and legal reference
- Track statutory lien and notice deadlines by project and month
- Prepare and send preliminary notices to owners, general contractors, and required parties
- Prepare, file, and record:
- Mechanic's liens
- Constitutional liens (when applicable)
- Bond claims on bonded projects
- Maintain detailed logs of notice dates, mailing methods, proof of delivery, filing dates, and deadlines
- Research property ownership and project information for lien notices
- Coordinate with attorneys or lien notice services as needed
- Assist with lien releases upon receipt of payment
- Ensure compliance with Texas Property Code and contract requirement
- Proven experience in construction billing, collections, or accounting
- Hands-on experience with AIA billing formats (G702/G703 or similar)
- Working knowledge of Texas lien notice and lien filing requirements
- Strong Excel skills and document management abilities
- Experience working with financial and reporting systems
- Excellent organizational, time-management, and multitasking skills
- High attention to detail with strong problem-solving abilities
- Clear written and verbal communication skills
- Ability to handle confidential information professionally
- Medical, Dental, and Vision Insurance
• Short- and Long-Term Disability
• Life Insurance
• 401(k) with Company Match
• PTO and Paid Holidays
• Referral Bonus Program
• Educational and professional development opportunities -
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Project Controls Billing Coordinator and Lein Compliance Specialist
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Project Controls Billing Coordinator and Lein Compliance Specialist - Garland - Prism Electric
Description
Project Controls Billing Coordinator & Lien Compliance Specialist – Prism Electric
Join a Team That Powers Progress
Prism Electric is one of the most successful open-shop electrical contractors in the region, proudly serving Texas and Oklahoma. Headquartered in Garland, Prism has built a reputation for excellence across all areas of electrical construction—from design-build projects to large-scale industrial, commercial, government, and institutional developments.
Our success is powered by our people. With industry-leading expertise, long-standing relationships, and a commitment to innovation and accountability, Prism Electric continues to deliver exceptional results. When you join Prism, you're not just processing payroll—you're supporting the backbone of a growing, high-performing organization.
Responsibilities
Requirements
Benefits
Our people are the heart of our mission. We live by our core values: Character First, Total Accountability, Performance Culture, and a Winning Attitude. These aren't just words—they're the foundation of how we work, grow, and succeed together. Whether you're just starting out or bringing years of experience, Prism offers a place to thrive, contribute, and make a real impact. Come build something extraordinary with us.
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Messaging Compliance Specialist
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Messaging Compliance Specialist
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Regulatory Compliance Specialist
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Community Compliance Specialist
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Credentialing & Compliance Specialist
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