Project Controls Billing Coordinator and Lein Compliance Specialist - Garland - Prism Electric

    Prism Electric
    Prism Electric Garland

    3 days ago

    Description

    Project Controls Billing Coordinator & Lien Compliance Specialist – Prism Electric

    Join a Team That Powers Progress

    Prism Electric is one of the most successful open-shop electrical contractors in the region, proudly serving Texas and Oklahoma. Headquartered in Garland, Prism has built a reputation for excellence across all areas of electrical construction—from design-build projects to large-scale industrial, commercial, government, and institutional developments.
    Our success is powered by our people. With industry-leading expertise, long-standing relationships, and a commitment to innovation and accountability, Prism Electric continues to deliver exceptional results. When you join Prism, you're not just processing payroll—you're supporting the backbone of a growing, high-performing organization.

    Responsibilities

    • Set up new jobs and sub-jobs in CMiC
    • Prepare, review, and submit monthly billings, including AIA progress billings
    • Coordinate closely with Project Management and customers on billing requirements
    • Research and resolve billing discrepancies and respond to customer inquiries
    • Support Project Management with budgets, billings, and CMiC-related needs
    • Send monthly and retainage notices through Levelset for lien tracking
    • Assist with job closeout documentation, including COIs, affidavits, and final waivers
    • Maintain accurate project records and legal documentation
    • Ensure compliance with bonds, OCIP/CCIP, and customer-specific requirements
    • Collect and manage conditional and unconditional lien waivers
    • Maintain organized project and lien files for audit and legal reference
    • Track statutory lien and notice deadlines by project and month
    • Prepare and send preliminary notices to owners, general contractors, and required parties
    • Prepare, file, and record:
    • Mechanic's liens
    • Constitutional liens (when applicable)
    • Bond claims on bonded projects
    • Maintain detailed logs of notice dates, mailing methods, proof of delivery, filing dates, and deadlines
    • Research property ownership and project information for lien notices
    • Coordinate with attorneys or lien notice services as needed
    • Assist with lien releases upon receipt of payment
    • Ensure compliance with Texas Property Code and contract requirement

    Requirements

    • Proven experience in construction billing, collections, or accounting
    • Hands-on experience with AIA billing formats (G702/G703 or similar)
    • Working knowledge of Texas lien notice and lien filing requirements
    • Strong Excel skills and document management abilities
    • Experience working with financial and reporting systems
    • Excellent organizational, time-management, and multitasking skills
    • High attention to detail with strong problem-solving abilities
    • Clear written and verbal communication skills
    • Ability to handle confidential information professionally

    Benefits

    • Medical, Dental, and Vision Insurance

      • Short- and Long-Term Disability

      • Life Insurance

      • 401(k) with Company Match

      • PTO and Paid Holidays

      • Referral Bonus Program

      • Educational and professional development opportunities
    • Our people are the heart of our mission. We live by our core values: Character First, Total Accountability, Performance Culture, and a Winning Attitude. These aren't just words—they're the foundation of how we work, grow, and succeed together. Whether you're just starting out or bringing years of experience, Prism offers a place to thrive, contribute, and make a real impact. Come build something extraordinary with us.


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