- Respond to inquiries and take necessary actions. Serve as a knowledgeable resource on specific policies and procedures.
- Manage tasks related to scheduling, organizing, and running conferences, seminars, and events. This includes suggesting service vendors, overseeing material production and distribution, managing logistics, and acting as a liaison with both internal and external vendors.
- Organize calendar(s) through consultations, resolve scheduling conflicts, and arrange travel in line with unit, university, and sponsor guidelines.
- Handle routine financial transactions, including resolving discrepancies.
- Maintain office supplies and equipment, obtain vendor quotes as required, and coordinate office relocations.
- Act as the point of contact for general maintenance, health, safety, and facility matters within the unit(s). Report any incidents or safety issues to the appropriate contacts. Track completion of mandatory training.
- Proficiency in computer usage and experience with office software and email applications.
- Proven record of task completion and follow-through on routine assignments.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication capabilities.
- Great customer service and interpersonal skills.
- Ability to manage priorities and handle multiple tasks.
- Regular desk-based computer work.
- Frequent sitting.
- Occasional standing/walking, reaching above shoulders, grasping, and light manipulation, using a telephone, sorting/filing paperwork, and lifting/carrying/pushing/pulling items weighing up to 10 pounds.
- Infrequent twisting/bending/stooping/squatting, kneeling/crawling.
- Interpersonal Skills: Ability to collaborate effectively with colleagues, clients, and external organizations.
- Promoting Safety Culture: Commitment to personal safety responsibility, communication of safety concerns, and adoption of safe behaviors based on training.
- Expected compliance with all University policies and processes, including personnel regulations and others found in the University's Administrative Guide.
Administrative Associate - Stanford, United States - Stanford University
Description
Job Description
The Radiology Department at Stanford University is made up of well-known professionals and programs. As we aim to have a significant impact on personalized medicine development, moving advancements from labs to clinics for better patient-focused care, our Administrative Associates play a key role in helping our department achieve this.
We are in search of an Administrative Associate 2 who will handle on-site office management for the Lucas Building occupants and provide administrative support for the four magnets. Candidates must be highly organized, detail-oriented, and efficient at multitasking. Regardless of the task, candidates should exhibit sound business judgment, professional behavior, and exceptional analytical and problem-solving skills. Alongside a positive attitude and friendly demeanor, excellent communication skills for interactions with diverse groups of people are highly valued.
Duties include:
*- Additional duties may be assigned as well.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma along with three years of administrative experience, or a mix of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
PHYSICAL REQUIREMENTS*:
*- The University will provide reasonable accommodation for employees with disabilities who require assistance to perform job duties.
WORKING CONDITIONS:
On-site work five days a week (Monday to Friday).
WORK STANDARDS:
The salary range for this role is between $27.40 and $37.02 per hour.
Stanford University's pay estimates reflect what the institution anticipates offering for a position. Final compensation for a selected candidate is determined based on factors such as role scope, candidate qualifications, departmental budget, internal fairness, location, and market pay rates for similar roles.
At Stanford University, base pay is just one element of a comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) details the broad array of benefits and rewards provided to employees. Specifics about this position's rewards will be discussed during the hiring process.
The University will offer reasonable accommodations to applicants and staff with disabilities as per legal requirements. Applicants needing support during any part of the application or recruitment stages should contact Stanford University Human Resources by completing a contact form.
Stanford is an equal opportunity employer, committed to affirmative action. All eligible candidates are considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity, nationality, disability, veteran status, or any other protected characteristic.
The tasks listed are typical examples of work done in this job category, not aiming to include every duty. Actual responsibilities may vary depending on department needs without altering the job's essence. Employees may also perform other tasks as needed.